ADVERTISEMENT FOR BIDS

CITY OF MORGAN CITY
ICE HOUSE FACILITY
Front Street
Morgan City, Louisiana

Sealed bids will be received by the City of Morgan City for CITY OF MORGAN CITY, ICE HOUSE FACILITY until 2:00 PM, local time on Thursday, June 21, 2012 at the City of Morgan City, City Hall, 512 First Street, Morgan City, Louisiana, at which time and place said proposals will be publicly opened and read aloud. Electronic bids at www.centralbidding.com as allowed by Act 590 amended Title 38:2212 are acceptable. Any bids received after the above-mentioned time will be returned unopened.

Each bid shall be enclosed in a sealed envelope bearing the title of the work, the name of the Bidder, the address and the State Contractor’s License Number. The bid shall be addressed as follows:

BID: CITY OF MORGAN CITY
ICE HOUSE FACILITY
Front Street
Morgan City, Louisiana

City of Morgan City
512 First Street
Morgan City, LA 70380

LICENSE NO. ____________________

Failure to have the license number on the envelope will be result in the Bid being returned unopened.

Bid documents will be posted on www.centralbidding.com. To view, download, and receive bid notices by e-mail, you will have to register with Central Auction House (CAH). Vendors/Contractors will have the option to submit their bids and bid bonds electronically or by paper copy. Contact Ted Fleming with Central Auction House at 1-866-570-9620 concerning any questions about this process.

PROJECT DESCRIPTION: The project consists of the construction of an Ice House, wharf and office on the Atchafalaya River in Morgan City, Louisiana. The estimated construction cost for the Base Bid for this project is $998,000.00.

Prospective Contractors shall be licensed for Building Construction by the State of Louisiana and that license shall be in effect on the date of the bid.

Each proposal must be accompanied by a bid bond, a certified check, or cashier’s check in an amount equal to at least five percent (5%) of the amount bid, made payable without condition to the Owner as a guarantee that the bidder, if awarded the contract, will promptly execute the contract documents. Failure to do so will result in the bid/bids being declared nonresponsive and shall be cause for rejection. If a bid bond is provided it shall be on the attached form and only on the attached form and shall be dated on or before the bid date. The bid security of all bidders, except the three lowest, will be returned promptly after the canvas of bids.

A non-mandatory pre-bid conference, at which the scope of the project, contract time and other requirements can be discussed with prospective bidders, will be held at the project site. All bidders will be notified and are encouraged to attend.

Copies of the contract documents are on file in the City of Morgan City, City Hall, 512 First Street, Morgan City, Louisiana and the office of the Engineer, Miller Engineers and Associates, Inc., 601 Main Street, Franklin, Louisiana 70538, and are open for inspection without charge.

Contractors may obtain contract documents from the Engineer by paying a deposit of One Hundred Twenty Dollars ($120.00). The full amount of the deposit, on the first set, will be refunded to each contractor who submits a bona fide bid, upon return of the documents in good condition within ten (10) days after the receipt of bids. Contractors and Material Dealers may obtain additional sets of plans and specifications by making a deposit in the amount named above. Upon return of these documents, in good condition, one half of the deposit will be refunded, the difference representing the cost of printing, assembling, and distributing the sets. No refund will be made on any set not returned in good condition within ten (10) days after the receipt of bids.

If someone other than a corporate officer signs for the Bidder/Contractor, a copy of a corporate resolution or other signature authorization shall be required for submission of bid. Failure to include a copy of the appropriate signature authorization, if required, may result in the rejection of the bid unless bidder has complied with LA R.S. 38:22:12(A)(1)(C) or LA R.S. 38:22:12(0).

A bid will be considered responsive if it conforms in all respects with the conditions and requirements of the Bidding Documents. In order to be considered responsive, the Louisiana Uniform Public Works Bid Form must: (a) be fully completed, signed and be responsive in all respects to the Bidding Documents; (b) be made on the Bid Forms provided and submitted intact, (c) submitted in ink.

No bid may be withdrawn after the scheduled closing time for receipt of bids as designated in La.R.S. 38:2214(C). Bids containing patently obvious, unintentional, and substantial mechanical, clerical, or mathematical errors, or errors of unintentional omission of a substantial quantity of work, labor, material, or services made directly in the compilation of the bid, may be withdrawn by the contractor if clear and convincing sworn, written evidence of such errors is furnished to the public entity within forty-eight hours of the bid opening excluding Saturdays, Sundays, and legal holidays. Such errors must be clearly shown by objective evidence drawn from inspection of the original work papers, documents, or materials used in the preparation of the bid sought to be withdrawn. If the public entity determines that the error is a patently obvious mechanical, clerical, or mathematical error, or unintentional omission of a substantial quantity of work, labor, material, or services, as opposed to a judgment error, and that the bid was submitted in good faith it shall accept the withdrawal and return the bid security to the contractor.

The attention of bidders is called particularly to the requirements for conditions of employment to be observed and minimum wage rates to be paid under Contract, Section 3 Segregated Facilities, Section 109, Executive Order 11246, and all applicable laws and regulations of the Federal government and State of Louisiana and bonding and insurance requirements.

The successful bidder must submit executed copies of Section 3 Certification of Successful Bidder and Section 3 Plan with Tables A and B prior to contract execution.

Any person with disabilities requiring special accommodations must contact the City of Morgan City no later than seven (7) days prior to the bid opening.

Minority, female-owned and Section 3 firms are encouraged to submit bids.

To the extent permitted by applicable state and federal laws and regulations, the City of Morgan City reserves the right to reject any and/or proposals for just cause as governed by La. R.S. 38: 2214(A) (B) (1) (2) (3) (4) (5).

The Owner shall act within forty-five (45) days to award a contract to the lowest responsible bidder or to reject all bids. This time period may be extended by mutual written consent by the Owner and the lowest responsible bidder.

City of Morgan City



/s/ Timothy I. Matte
Mr. Timothy I. Matte, Mayor

Advertise May 24, 2012, June 1, 2012, June 11, 2012

Additional Notes/Requirements

A non-mandatory pre-bid meeting will be held at the project site on June 13, 2012 at 10:00 a.m.