The City of Kenner (Kenner) is soliciting the submittal of Statement of Qualifications (SOQ’s) from persons or firms interested and qualified to provide professional architectural and engineering services for the design, construction administration and supplemental services relating to one 4-6 story high OR two 2-3 story high government office buildings with proper ground level parking, drainage, sewer/water, lighting, landscaping, etc… requirements..

GENERAL INFORMATION 

The general location of the project site is to be the west side of Williams Blvd. (LA-49) in the vicinity of West Metairie Ave. The site is where the old City Hall Complex existed before several buildings sustained significant irreparable damage during Hurricane Ida on August 29, 2021.
 
Within the project site, two (2) existing office buildings which are currently occupied with City personnel will remain in place. These buildings are commonly known as Buildings “C” and the Greenwalt Building.
 
Within the project site there is also Veterans Park, which contains numerous decommissioned military equipment. Depending on funding availability, Kenner reserves the right to relocate such equipment closer to Williams Blvd. and include such relocation work as part of this project.
 
No demolition of existing buildings is considered to be part of this project.
 
The approximate “rough” square footage (living area) for the proposed office buildings has been estimated to be 44,150 ft2 . This would be a total area whether one 4-6 story OR two 2-3 story buildings are to be constructed. Kenner reserves the right to make adjustments to facility(s) square footage and/or number of floors.
 
Persons or firms must be familiar with Federal Emergency Management Agency (FEMA) rules and regulations, as Kenner will be receiving financial assistance from this Federal agency. Therefore, the project will be subject to all applicable Federal rules and regulations.
 
Plans and specifications will be subject to review and approval by FEMA, Kenner’s Planning/Code Enforcement/Public Works Departments, State Fire Marshal’s Office and Fire Department.
 
Plans and specifications “may” also be subject to review and approval by the State Department of Transportation and Development (DOTD) and the Federal Aviation Administration (FAA) on the account of facility being in close proximity to a State Route (Williams Blvd. – LA-49) and Louis Armstrong New Orleans International Airport.
 
In the event that permits are required from the DOTD and FAA, the persons or firms selected for the project will be required to assist Kenner with the preparation of necessary permits documentation.
 
Persons or firms selected will be required to prepare a design rationale report, inclusive of conceptual plans/renditions with recommendations for the best approach to designing the new facility to meet the City’s workflow, general public and service delivery needs. Such rationale report is to be provided based on research of similar communities’ facilities and best practices. Rough estimated construction costs is to be provided for each conceptual plan/rendition provided.
 
At least one public meeting will be conducted to present to the public conceptual plans/renderings to gather public input.
 
Project may require environmental clearance documentation/services to meet FEMA requirements.
 
Kenner will seek for recommendations for improvements to reduce the risks from damage from future disasters, incorporation of energy efficient components and modern information technology practices.
 
Current rough estimated total budget for the entire project is $5.8M. Kenner reserves the right to reduce the scope of work of the project to accommodate available funding. Due to limited funds, project in all likelihood will have to be split into phases. Kenner will be lobbying for State and Federal funds for the project, as it progresses.
 
Kenner will only enter into an Agreement/Contract with a firm or person submitting a Statement of Qualifications as the prime firm/person/consultant for the project. Kenner will not be entering into an Agreement with sub-consultants specified in the Statement of Qualifications.
 
Sub-consultants do play a factor into the Evaluation Criteria of the Statement of Qualifications.
 
Kenner reserves the right to select one or more persons or firms for this project.
Kenner is an Equal Opportunity Employer. We encourage small and minority owned firms and        women's   business enterprises to participate in this solicitation.
Agreements will only be executed after a funding source is established and proper approvals are received from entities involved with the financing of the project.

COMPENSATION

Compensation will be on an hourly rate basis or a fixed lump sum fee basis per individual work task, or a combination of both depending on scope and complexity of work. For hourly rate agreements and tasks, a maximum limitation amount shall be established in the agreement. Kenner reserves the right to dictate the method of payment.

For hourly rate agreements/tasks, the consultant shall be compensated on the basis of a reasonable certified and itemized salary cost plus an acceptable fee to cover overhead cost and profit. Kenner reserves the right to establish maximum direct and payable hourly rates based on personnel classifications.

Compensation for Design and Construction Administration Services (Basic Services) is to be provided on a lump sum fee basis based on the following schedule/components of payments:
 
Preliminary Phase – 25% of lump sum fee
Design Phase – 50% of lump sum fee
Bidding Phase – 5% of lump sum fee
Construction Phase – 15% of lump sum fee
Record Drawing Phase – 5% of lump sum fee
 
Duties included/covered under each of the phases mentioned above shall be negotiated with the selected firm/person and shall be mutually agreeable to both parties.
 
As a minimum, this project is expected to require the following supplemental services, which may require the use of sub-consultants:
Surveying Services
Geotechnical Services
Traffic Engineering Services
Environmental Clearance Services
Landscape Architectural Services
Electrical Engineering Services for Site Lighting Requirements 

Notes:
-The need for any additional supplementary services required for this project (other than the ones presented above) will be considered with proper justification.
-Project will not require Resident Inspection and Testing of Construction Materials Services. Kenner reserves the right to select proper firms for these services at proper time.
-Supplementary Services work tasks can be performed by qualified personnel within the firm/person staff or via the use of sub-consultants.
-The preparation of a design rationale report will be required for this project. Payment for such report is to be made on a lump sum or hourly rate basis. Kenner reserves the right to establish method of payment. 
-All sub-consultants listed in the SOQ submitted by the firm/person must submit a Statement of Qualifications (SOQ) in Professional Services Evaluation Committee Format.

All fees shall be negotiated with the person/firm and shall be mutually agreeable to both parties.

In the event that Kenner and person/firm cannot reach an agreement on project (professional services) fees, Kenner reserves the right to select another person/firm for the project.

All costs associated with the project shall be subject to the approval of the Mayor, Kenner Council and any entities involved with the financing of the project.
 
“MINIMUM” REQUIREMENTS FOR SELECTION
 
The persons or firms under consideration shall have a least one principal who is a licensed/registered architect or professional engineer in the State of Louisiana. A subcontractor/sub-consultant may not be used to meet this requirement.  

The persons or firms under consideration shall have a professional in charge of the project who is a licensed, registered architect or Civil Engineer in the State of Louisiana with a minimum of five (5) years of experience. Professional experience indicates architectural/engineering work performed with a Professional Architectural/Engineering license. A subcontractor/sub-consultant may not be used to meet this requirement.
    
The persons or firms under consideration shall have at least one (1) employee who is a licensed, registered architect and Civil Engineer in the State of Louisiana, with a minimum of five (5) years of experience in the planning and design of local government facilities. Personnel envisioned being required for this project is as follows:

-Architect
-Electrical Engineer
-Mechanical Engineer
-Structural Engineer 

Professional architectural/engineering experience indicates architectural/engineering work performed with a Professional Architectural/Engineering license.  A subcontractor/sub-consultant may meet this requirement.
 
-The persons or firms under consideration must also employ a full-time supporting technical and clerical staff. 

INSURANCE REQUIREMENTS

Upon selection for a particular project, successful firm(s) shall provide insurance certificates in accordance with Kenner's insurance requirements for professional service agreements, attached to this SOQ.
 
EVALUATION CRITERIA

The following criteria listed in order of importance will be used to evaluate each person or firm submitting a Statement of Qualifications:

1)Professional training and experience both generally and in relation to the type and magnitude of work required for the particular project, including experience with FEMA funded projects- 60 points maximum 

2)Capacity for timely completion of the work, taking into consideration the person's or firm's current and projected workload and professional and support manpower- 50 points maximum 

3)Size of the firm based on the number of personnel, as related to project requirements and/or scope and complexity of project - 25 points maximum 

4)Past performance by the person or firm on public contracts; including any problems with time delays, cost overruns, and/or design inadequacies in prior projects for which said person or firm was held to be at fault, as evidenced by documentation provided by the administration - 30 points maximum 

5)Prior successful completion of projects of the type and nature of the architectural/engineering services, as defined, for which firm has provided verifiable references. – 20 points maximum 

6)Demonstration of experience in resiliency, cost effective hazard mitigation, green energy efficient and modern information technology practices and principles that can reduce the risks from future disasters and be implemented under FEMA’s Hazard Mitigation 406 and Alternative Procedures 428 Plan – 15 points maximum 

All firms (including sub-consultants) must submit a Statement of Qualifications (SOQ) in Professional Services Evaluation Committee Format. Interested firms must submit one (1) original, five (5) copies and a digital copy on a flash drive for this Statement of Qualifications to the Office of Finance, City of Kenner, 1610 Reverend Richard Wilson Drive, Building D, Kenner, LA 70062 no later than December 11th, 2024 at 10:00 AM. Packets can also be submitted electronically via www.centralauctionhouse.com. No submittals will be accepted after this deadline. Any inquiries regarding this SOQ should be sent in writing to [email protected] no later than five (5) working days before deadline submission. Kenner reserves the right to reject any and all submissions.
 
 
 
Michael J. Glaser                                                                                                                 Jose Gonzalez         
        Mayor                                                                                                                  Chief Administrative Officer
   City of Kenner                                                                                                                   City of Kenner 
 
 
SOQ No. 24-6849
ADV. THE ADVOCATE
November 6th, 2024
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