Reverse Auction Information
NOTICE OF INVITATION TO BID
 
Notice is hereby given that sealed or electronic bid proposals will be received by the Board of Supervisors of Yazoo County, Mississippi for the purpose of purchasing FOUR 2019 MODEL LARGE TANDEM AXLE DUMP TRUCKS; FOUR 2019 MODEL SMALL TANDEM AXLE DUMP TRUCKS; AND TWO 2019 MODEL SINGLE AXLE DUMP TRUCKS.
 
Bid proposals (no prices) will be accepted until 10:00 a.m. on May 20, 2019.
 
Bid specifications and procedures may be obtained by contacting the Yazoo County Administrator’s Office, 211 E. Broadway, Yazoo City, MS on Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m.  Bid proposals may be submitted by sealed envelope at the Yazoo County Chancery Clerk’s Office, 211 E. Broadway, Yazoo City, MS, or by electronic submission at www.centralbidding.com.
 
All sealed bid proposals must be on file with the Yazoo County Chancery Clerk prior to or by the acceptance date and time as stated above.  Said bid proposals must be sealed and clearly marked on the outside of the envelope as indicated: FOUR 2019 MODEL LARGE TANDEM AXLE DUMP TRUCKS; FOUR 2019 MODEL SMALL TANDEM AXLE DUMP TRUCKS; AND TWO 2019 MODEL SINGLE AXLE DUMP TRUCKS MAY 20, 2019.  Submissions not so marked are submitted at the risk of the prospective bidder and the County assumes no responsibility for the premature opening of same by any County employee.  Bid proposals sent through the U.S. Mail or delivered in person are done so at the risk of the prospective bidder and should be addressed and/or delivered to the Yazoo County Board of Supervisors, in care of the Yazoo County Chancery Clerk, 211 E. Broadway, Yazoo City, MS  39194.  The County is not responsible for submissions that are delivered in person or arrive in the mail after the designated opening time.
 
All electronic bid specifications and procedures may be obtained electronically at www.centralbidding.com. For questions relating to electronic downloads, please call Central Bidding at 225-810-4814.
 
Bid proposals will be evaluated and vendors submitting acceptable proposals will be invited by no later than 5:00 p.m. on May 22, 2019 to submit priced bids.  Final bidding will be held by electronic reverse auction on May 24, 2019 at www.centralbidding.com. Large Tandem Axle 10:00am-10:30am, Small Tandem Axle 10:30am-11:00am and Small Single Tandem 11:00am-11:30am (unless extended by anti-sniping).
 
Electronic bids and/or reverse auctions bids may be submitted at www.centralbidding.com.  For any questions related to the electronic bidding process, please call Central Bidding at 225-810-4814.  Bids may also be submitted in the regular meeting room of the Yazoo County Board of Supervisors, 211 E. Broadway, Yazoo City, MS  39194, on May 24, 2019, beginning at 10:00 a.m. and ending at 11:00 a.m. (unless extended by anti-sniping) and will be included in the “live” reverse auction.  However, anyone wishing to submit bids in that manner will need to register with Central Bidding prior to said date.  After careful consideration, the Yazoo County Board of Supervisors will officially award the bid at its regularly scheduled Board meeting on May 30, 2019, unless continued until a later date. 


If the agency is closed for any unforeseen reason which prevents the acceptance and/or opening of sealed or electronic bids, or prevents the live reverse auction at the advertised date and time, all bids shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time.  All reverse auctions shall begin on the next business day that the agency shall be open and at the previously advertised time.  The agency shall not be held responsible for the receipt of any bids for which the delivery was attempted and failed due to the unforeseen closure of the agency.  Each vendor/contractor shall be required to ensure the delivery and receipt of its sealed and/or electronic bid by the agency prior to the new date and time of the bid opening.
 
The Board expressly reserves the right to accept or reject any or all bids, or any part of any or all bids based on a lowest and best bid determination in the best interest of the County.  The Board reserves the right to waive informalities.
 
The County reserves the right to utilize “anti-sniping” for reverse auctions.  Anti-sniping is a tool that automatically extends the bid time for reverse auctions by five (5) minutes if a vendor places a bid in the final five (5) minutes of the reverse auction.  The anti-sniping effect will automatically extend the reverse auction bid time any time a bid is placed in the last five (5) minutes of the reverse auction and can auto extend the reverse auction multiple times until the bidding on the reverse auction ends.
 
By Order of the Board of Supervisors of Yazoo County, MS
 
WITNESS my hand and official seal of office.   
 
/s/ Quint Carver                                                                                     
QUINT CARVER, YAZOO COUNTY CHANCERY CLERK
CLERK OF THE YAZOO COUNTY BOARD OF SUPERVISORS
 
Publish two (2) times:
 
May 1 and May 8, 2019