Gordian on 26-Mar-2025 1:13:44 PM CDT

Please elaborate on the assessment details the school district is looking for with regard to Site Infrastructure and/or please provide a list of assets to include.

Gordian on 26-Mar-2025 1:13:54 PM CDT

Please elaborate on expectations for the ADA compliance and accessibility features?

Gordian on 26-Mar-2025 1:14:02 PM CDT

Is it acceptable to provide customized presentations and data that can be filtered, sorted, and exported to satisfy the reporting requirement?

Gordian on 26-Mar-2025 1:14:11 PM CDT

Can we get a building inventory for all facilities to be assessed including portables and out-buildings with gross square footage for each?

Gordian on 26-Mar-2025 1:14:22 PM CDT

Can you give us an example of the required fields that need to be compatible with SchoolDude?

Gordian on 26-Mar-2025 1:14:30 PM CDT

To reduce paper usage to minimize the impact on our environment, is it possible to deliver our response electronically?

Gordian on 26-Mar-2025 1:14:35 PM CDT

Please clarify which forms need to be notarized. None of the forms have a place for a signature and seal.

LPSDJT on 26-Mar-2025 3:20:28 PM CDT

There are no forms included in this RFP that require a notarized signature and seal. Please include signatures on all required submittal pages (21, 28, and 34). You may submit your RFP response electronically through
central bidding. I am awaiting answers to your other questions directly from our Land and Facilities Dept. and will post them once I receive their answers. Respectfully- J.Fontana

LPSDJT on 26-Mar-2025 4:01:28 PM CDT

Land and Facility responses below: LPSD Sq Ft pdf will be uploaded as a second attachment to the bid documents.

The school district expects the Site Infrastructure Assessment to include a comprehensive evaluation of all exterior and site-related assets for each facility. Below is a list of key assets and assessment details to be
included, but not limited to:

Site Infrastructure Assets to Assess
1. Parking Lots & Driveways
• Pavement condition (cracking, potholes, fading striping)
• ADA compliance (accessible spaces, signage, ramps)
• Drainage issues (standing water, poor grading)
2. Walkways & Sidewalks
• Surface condition (cracks, trip hazards)
• ADA accessibility (slope, curb cuts, handrails)
3. Stormwater Drainage & Grading
• Drainage structures (catch basins, culverts, ditches)
• Erosion concerns and water pooling areas
4. Fencing & Gates
• Structural integrity (rust, damage, security concerns)
• Functionality of gates and access control
5. Outdoor Lighting
• Placement and coverage for security and safety
• Condition of fixtures and poles
6. Utility Infrastructure
• Water supply systems (hydrants, wells, meters)
• Sewer systems (septic tanks, lift stations, connections)
• Electrical supply and distribution (transformers, power lines)
• Natural gas systems (meters, piping)
7. Athletic & Recreational Facilities (if applicable)
• Playgrounds and equipment safety compliance
• Athletic fields (turf, drainage, irrigation)
• Bleachers and spectator areas
8. Landscaping & Grounds
• Tree and vegetation health (hazardous trees, overgrowth)
• General site upkeep and maintenance issues
The ADA compliance and accessibility assessment should include a thorough evaluation of each facility’s adherence to the Americans with Disabilities Act (ADA) and other relevant accessibility standards. The selected
firm is expected to:
1. Assess Accessibility Features
• Entrances, ramps, door widths, and thresholds
• Elevator access and compliance with ADA standards
• Restrooms (grab bars, accessible sinks, stall sizes, etc.)
• Signage (Braille, height, and visibility)
• Parking spaces and pathways
• Classroom and common area accessibility
• Emergency egress routes for individuals with disabilities
2. Identify Deficiencies
• Provide descriptions, locations, and photographs of any non-compliant elements
• Rate the severity of non-compliance issues
3. Recommend Remediation
• Provide prioritized recommendations for bringing facilities into compliance
• Estimate costs for necessary modifications
4. Ensure Compliance with Regulations
• Evaluate alignment with the 2010 ADA Standards for Accessible Design
• Consider Louisiana state accessibility codes (if applicable)
Gordian on 26-Mar-2025 1:14:02 PM CDT
Is it acceptable to provide customized presentations and data that can be filtered, sorted, and exported to satisfy the reporting requirement?

Yes, customized presentations and data that can be filtered, sorted, and exported are acceptable, provided they meet the following requirements:
1. Compatibility with District Systems
• Reports must be compatible with the district’s facilities management software (SCHOOLDUDE/MUNIS).
• Data should be structured in a way that allows seamless integration with existing district databases.
2. Comprehensive Reporting
• The final deliverables should include a Facility Condition Index (FCI), system/component conditions, deficiencies, and a prioritized capital improvement plan with estimated costs.
• The ability to generate executive summaries, graphical dashboards, and interactive reports is preferred.
3. Data Export & User-Friendly Access
• Reports should allow filtering and sorting by facility, system, priority level, and cost category.
• Export options (e.g., Excel, PDF, CSV) should be included to support internal analysis and reporting needs.
4. Presentation to District Leadership
• A structured presentation summarizing key findings and recommendations should be provided.
• The ability to customize visualizations for stakeholder meetings is a plus.

If your firm can provide a dynamic reporting system that aligns with these expectations, it will be considered acceptable.
Can we get a building inventory for all facilities to be assessed including portables and out-buildings with gross square footage for each?

Yes, the district can provide a building inventory that includes all facilities to be assessed, including portables and out-buildings, along with their gross square footage.

We will compile and share this information with all bidders.
Can you give us an example of the required fields that need to be compatible with SchoolDude?
Yes, the required fields for compatibility with SchoolDude typically include, but are not limited to, the following data points:

Facility Information
• Facility Name
• Facility ID (if applicable)
• Address/Location
• Total Gross Square Footage
• Year Built & Renovation History

System & Component Details
• System Category (e.g., HVAC, Electrical, Plumbing, Structural, Roofing)
• Component Name/Description
• Condition Rating (e.g., Excellent, Good, Fair, Poor)
• Estimated Remaining Useful Life (years)
• Deficiency Description & Location
• Severity/Priority Level (Critical, High, Medium, Low)
• Photographs/Supporting Documentation

Cost Estimation & Capital Planning
• Immediate Repair Costs
• Deferred Maintenance Costs
• Replacement Cost Estimates (5-year & 10-year projections)
• Priority Classification (Critical, High, Medium, Low)
• Funding Source (if applicable)

ADA & Compliance Data
• Accessibility Issues Identified
• Compliance Status (Compliant/Non-Compliant)
• Recommended Remediation Steps
• Estimated Costs for Compliance Upgrades

The exported data must be structured in a format that allows for direct import into SchoolDude, typically Excel (.xlsx) or CSV (.csv), with properly labeled columns. If further customization is required, we can discuss
specific formatting needs during implementation.

rostan on 26-Mar-2025 4:18:08 PM CDT

Is the Vendor Information Form to be included with submission or is it in the RFP document for reference only?

LPSDJT on 28-Mar-2025 7:55:51 AM CDT

Is the Vendor Information Form to be included with submission or is it in the RFP document for reference only?
The vendor packet is to be included with submission if you are NOT currently a LPSD vetted vendor providing services for our district.

WoolpertRegistration on 31-Mar-2025 12:14:16 PM CDT

Could you please confirm if the Invitation for Proposal Submission Form is labeled as the coversheet, or if there is another form for the coversheet?

WoolpertRegistration on 31-Mar-2025 12:14:31 PM CDT

Could you please provide the location of the insurance form that is referenced in the RFP?