BID NOTICE
 
Sealed bids will be received by Ascension Parish Government at the Ascension Parish Government Purchasing Office, 615 E. Worthey Street, Gonzales, Louisiana 70737 (mailing address PO Box 2392, Gonzales, LA 70707-2392) until April 25, 2024, at 10:00 a.m. local time.  The bids will be publicly opened and read aloud for the following:           
Asphalt Concrete Reconstruction & Overlay Improvements
(Indefinite Delivery / Indefinite Quantity Contract) 2024
Project Number: ROAD23003
 
Statement of Work:
This project consists of Asphalt concrete roadway reconstruction, overlay improvements, and ancillary work elements are anticipated to be implemented throughout the Parish of Ascension on a Task Order Basis.
 
All Bids must be in accordance with the Contract Documents on file at the Ascension Parish Purchasing Department, 615. E. Worthey Street, Gonzales, LA 70737.
 
Copies of Specifications, Bid Documents, Contract Documents and Construction Drawings for use in preparing Bids may be obtained from Ascension Parish Purchasing Department, 615 East Worthey Street, Gonzales, Louisiana 70737, (225) 621-8543 upon payment of Fifty Dollars ($50.00) per set made payable to Ascension Parish Government.  Documents can be mailed to bidders for an additional $5.00 per set. No refund will be made for returned drawings.
 
Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued to anyone except a Licensed Contractor or his/ her authorized Representatives. In no event shall any document for bidding be issued later than seventy-two (72) hours prior to the hour and date set for receiving bids.
 
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor’s state license number and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Ascension Parish Purchasing Department, 615 E. Worthey Street, Gonzales, Louisiana 70737, mailed certified mail and must be received no later than the bid opening.
 
Contractors desiring to bid shall submit to the Owner, with their request for Contract Documents, contract documents deposit and evidence that they hold State License of proper classification and in full force and effect.
 
Bid security in the amount of five percent (5%) of the Total Bid must accompany each bid, and shall be made payable to the Owner.
 
            The Owner reserves the right to waive any informalities or to reject any or all bids.
 
              No bidder may withdraw his/her bid within forty-five (45) days after the actual date of                           opening thereof.
 
Mandatory Pre-Bid Conference will be held on Tuesday, April 9, 2024, at the Department of Public Works Conference Room (Auditorium)- Located at 42077 Churchpoint Rd, Gonzales, LA 70737 at 10:00 am.
 
All questions regarding this project and the bid package shall be submitted to the Purchasing Department via [email protected] by 3:00 PM on April 12, 2024. Responses will be coordinated with the Project Engineer and posted on the www.centralauctionhouse.com by 3:00 pm on April 17, 2024.
 
In addition to paper bids, electronic bids and electronic bid bonds for the following project will be downloaded by the Ascension Parish Purchasing Department. Electronic bids and electronic bid bonds must be submitted through www.centralauctionhouse.com prior to the electronic bidding deadline. Beginning at 10:00 am local time on Thursday April 25, 2024, all bids will be downloaded. No bids are accepted after 10:00 am local time.
 
              RS 38:2218.  Evidence of good faith; countersigning

1. The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the contract price of work to be done, as an evidence of good faith of the bidder.  The public entity advertising for bids for work may require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the estimated price of supplies or materials, as evidence of good faith of the bidder.

 
 
 
 
To address the above requirement for electronic bids Ascension Parish Government will allow electronic bids submitted via the parish approved on-line bid site to be submitted as follows:          

1. A copy of the bid bond must be attached to bid document submitted electronically.
2. The original bid bond document must be received in our office no later than 48 hours after bid opening date and time (Ascension Parish Purchasing Department, 615 E. Worthey Street, Gonzales, Louisiana 70737).
3. The bid-bond envelope must be clearly labeled as a “Bid Bond” with the project name, vendor’s name as it appears on the bid documents and address.

 
All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online in addition to electronic copies being distributed.  Construction proposal information may be accessed via the internet at www.centralauctionhouse.com.   Users must click on Login and create a New User Registration to view and download drawings.  Once logged in, users must click on Ascension Parish Government to view current advertisement listings. This listing is titled “Asphalt Concrete Reconstruction & Overlay Improvements - (Indefinite Delivery / Indefinite Quantity Contract 2024).”. Registered users will have access to view Project Information, submit a question concerning the project, and view the drawings.  All project specific notices are found here.  It will be the responsibility of the bidder to check for updates.  All submitted questions will be forwarded by email to the Project Manager and the Project Engineer for a response.
 
The U.S. Department of Transportation (DOT) operates a toll free “Hotline” Monday through Friday, 8:00 a.m. to 5:00 p.m., Eastern Time. Anyone with knowledge of possible bid rigging, bidder collusion, or other fraudulent activities should call 1-800-424-9071.  All information will be treated confidentially and caller anonymity will be respected.
 
The Ascension Parish shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.
 
Ascension Parish Government reserves the right to reject any and all bids for just cause.
 
ASCENSION PARISH GOVERNMENT
CLINT COINTMENT, PARISH PRESIDENT
 
WEEKLY- 3/28/24, 4/4/24, 4/11/24
CHIEF-     3/28/24, 4/4/24, 4/11/24