NOTICE TO BIDDERS
 
The George County Board of Supervisors will receive bids for the supply of Smooth Interior Double Wal High Density Polyethylene Pip w/Bands for the upcoming 2025 fiscal year for the County's Road Management in the following manner:
BID FILE NO: 24-002-06 Annual Bid: Smooth Interior Double Wall High Density Polyethylene Pipe w/Bands  (must BELL with ADS N-12 pipe)
Sealed/Electronic bids will be accepted until 10:00 a.m. on Thursday, October 10, 2024 in sealed envelopes at the Office of Procurement, 326 Ratliff Street, Lucedale, Mississippi, or by electronic bid submission. Submissions will be evaluated and vendors submitting acceptable offers will be invited to submit priced bids, electronic bids and/or reverse auction bids can be submitted at www.centralbidding.com. For any questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814.
Specifications and procedures are available at the George County Board of Supervisors Administrative Building, at 329 Ratliff Street, Lucedale, Mississippi, during normal business hours at no charge and by email [email protected] and/or from Central Bidding at www.centralbidding.com for a fee.  All bids must comply with the specifications provided. George County reserves the right to amend the specifications, as necessary, and agrees to notify all having requested bid packets from the George County Procurement Office. The Board of Supervisors reserves the right to extend the auction date if necessary to complete the hid proposal pre-qualification process.
That all priced technical offers must be sealed and clearly labeled on the outside of the bid envelopes as instructed in the bid package and delivered to the Office of Procurement at the above address or electronic bids can be submitted at www.centralbidding.com, Bidders may submit priced technical offers to Central Bidding at no charge.
The Board of Supervisors reserves the right to reject any and all bids and waive any informalities. WITNESS MY SIGNATURE, the 16th day of September, 2024.
Is/ Cammie B. Byrd
(SEAL)                                                          CAMMIE B. BYRD, CHANCERY CLERK
          George County Board of Supervisors
SUBMITTED:                                              GEORGE COUNTY TIMES
FOR PUBLICATION ON:                                           Thursday, September 19, 2024
                                                                    Thursday, September 26, 2024
PROOF OF PUBLICATION TO:
George County Administrative Building Procurement Office
329 Ratliff Street
Lucedale, Mississippi
Phone: 601-947-7506

 
GEORGE COUNTY                                                                                         Bid File Number: 25-002-06
 
 
VENDOR’S CHECKLIST OF REQUIRED INFORMATION
 
 
NOTE: Bidders are required to initial below to ensure all information has been read, understood and all pertinent   information is enclosed.  This page must be submitted with the proposal request information.
 
 
INTIAL TO INDICATE:
 
Choose an item.   All bid documents have been read and understood.
 

Choose an item.   All bid documents have been signed and completed.

 

Choose an item.   The completed original un-priced technical offer along with one paper copy has been included.       This does not apply to any bid submitted electronically.
 
Choose an item.   Registration has been completed with Central Bidding for reverse auction participation.

 

Choose an item.   W-9 has been provided.
 
 
All written proposal documents must be delivered to the following address prior to the state bid opening in a sealed package labeled with the file bid number, bid name, bid opening date and time, and bidder’s name.
 
 
Return all proposals to:
 
GEORGE COUNTY BOARD OF SUPERVISORS
PURCUREMENT DEPARTMENT
329 RATLIFF ST.
LUCEDALE, MS 39452
 
 
 
* Failure to comply with the above may result in rejection of your bid.
 
 
 
 
 
 
 
 
 
 
 
 
 
INSTRUCTIONS TO BIDDERS / SPECIFICATIONS
 
ELECTRONIC   SUBMITTALS   DEFINITION:  Secure electronic system for submittal of bids.
Electronic submission provides a way for bidders to submit their proposals without the need for printing, mailing or hand delivery of bid packets to the County. All documents are uploaded to the contracted vendor's website and transmitted to the County. There is no fee to our bidders for this service provided you download the bid packet to the County’s email address: [email protected].
The term of the agreement shall be for a period of 12 months beginning on January 1, 2024, upon approval of the George County Board of Supervisors.
The County accepts no responsibility for any expenses incurred by any bidder to participate in this process. Such expenses are to be borne exclusively by the bidders.
Vendors are encouraged to read all information contained in this bid packet. All bidders are required to complete and return the provided bid documents. All requests for response shall be completed and returned. Do not leave any blank unanswered. Please note the company name on each page where indicated. Failure to comply with instructions contained herein may be cause for the County to reject your bid. Only the format and documents included with this bid packet will be accepted as compliant for the submitted bid. Failure to completely complete all required attachments may result in disqualification.
George County reserves the right to reject all bids and re-bid or award in part. The County accepts no responsibility for any expenses incurred by any bidder to participate in this process. Such expenses are to be borne exclusively by the bidders.
The County reserves the right to reject any and all proposals. The bidder recognizes that the County will consider all aspects of the bid proposals including, but not limited to, price, ability to perform work, references, past history with George County, etc. In addition, the bidder recognizes the right of the County to reject a proposal if the bidder failed to furnish any required submittals on the date required by the proposal documents, or if any bid is in any way incomplete or irregular. Hence the Board of Supervisors may award the bid to other than the lowest bidder if in the judgment of the Board of Supervisors the interest of the County will be best served by another award. However, such judgment will be based on the circumstances mentioned or other similar conditions, if any.
Whenever the term "owner", "County", or "George County" occur in these specifications, it shall mean George County, a political subdivision of the State of Mississippi acting through the George County Board of Supervisors. Whenever the term "firm/company", "provider", "vendor", "bidder", "proposer" or "contractor" is used, it shall mean the bidder.
Final award of the bid is contingent upon vote of the Board of Supervisors.
Written specifications, bid package documents, and any addenda will be the basis of the bid award in accordance with Mississippi State Laws. Any significant clarifications will be handled by addenda to all vendors.
Whenever work or responsibilities are described in these specifications, it shall mean any work necessary to accomplish the scope of services and other descriptions of service.
Each bidder, by submitting a bid, represents that he/she has read and understand the bid documents.
The successful bidder shall comply with all State, Federal and Local laws and/or regulations.
Bidders needing clarifications should fax or email questions as soon as possible. All questions must be sent prior to 10:00 a.m. on Tuesday, November 28, 2023 unless unavoidable to avoid changing the bid response date according to MS State Code 31-7-13. Only questions which change the scope of the bid documents will be considered for addendum. Addenda will be sent to all bidders, if or when necessary, until two working days prior to the bid openings.  Any addenda necessary within two working days of the bid opening will require the bid date to be set back to a date not less than five (5) working days after the date of the last addendum, according to Mississippi Code 31-7-13. For that reason, bidders are encouraged to investigate this bid and ask questions within the first week of receiving the bid. 
Refer all questions in writing to:
 
George County Administrative Building
Office of Procurement
329 Ratliff Street,
Lucedale, MS 39452
10” Pipe  & Band
 
 
12” Pipe & Band
 
 
15” Pipe & Band
 
 
18” Pipe & Band
 
 
24” Pipe & Band
 
 
30” Pipe & Band
 
 
42” Pipe & Band
 
 
48” Pipe & Band
 
 
60” Pipe & Band
 
 
36” Pipe & Band
 
 
BID CALENDAR                        Bid File: 24-002-06
Bid Publication
September 19, 2024
Bid Publication
September 26, 2024
Sealed/Electronic Bid Due
October 10, 2024
Anticipated Recommendation to Board of Supervisors
No later than October 21, 2024