LEGAL NOTICE
MADISON, MISSISSIPPI
REQUEST FOR PROPOSALS FOR ENGINEERING SERVICES
 
The City of Madison requests proposals from qualified firms or individuals to provide engineering services for work related to the implementation of approved FY 2023 Mississippi Municipal and County Water Infrastructure Program project(s).  You are invited to submit a proposal, in accordance with this request, to the Office of the City Clerk, City of Madison, 1004 Madison Avenue, Madison, Mississippi 39110 no later than 10:00 a.m. local time on Tuesday, September 12, 2023.
 
The Engineer will be responsible for performing all engineering services through project closeout in accordance with federal, state and local laws, regulations and policies.  The scope of work includes but is not limited to the following:  1) prepare plans and specifications, 2) distribute bid documents, 3) assist in bid opening and prepare bid tabulation, 4) assist in the execution of construction contracts, 5) hold pre-construction conference, and 6) perform construction inspection including periodic reports to the City and approve all payment requests.
 
The City of Madison is an Equal Opportunity Employer.  The City encourages Minority-owned Business Enterprises (MBEs) and Woman-owned Business Enterprises (WBEs) to submit proposals.  The City also encourages Section 3 eligible businesses to submit proposals.  Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 17010) requires, to the greatest extent feasible, that the City and its contractors that participate in the above referenced Program give opportunities for job training and employment to lower income residents of the City of Madison.  Section 3 also requires that contracts for work in connection with the Section 3 area be awarded to Section 3 eligible business concerns. 
 
All proposals must be submitted in a sealed envelope and marked with the following language: “Proposal for Mississippi Municipal and County Water Infrastructure Program Engineering Services.” Proposals will be evaluated on the following factors:  Qualifications (40 points), Experience (40 points) and Capacity for Performance (20 points).  To be evaluated properly, the following must be addressed in detail:
 
Qualifications – List of qualifications of persons to be assigned to project;
Experience - Information regarding the firm’s experience and the projects previously undertaken, including the type and amount of grants awarded, the project activities, and the status of the projects;
Capacity for Performance - Identify the number and title of staff assigned to provide services.  
The City will designate a selection committee to evaluate each proposal.  The selection committee may hold proposals for a period of not to exceed thirty (30) days for the purpose of reviewing the content of the proposals and investigating the qualifications of the individuals, firms and assigned personnel.  The City reserves the right to reject any and/or all proposals. 
 
Subject to Mississippi Municipal and County Water Infrastructure Program award(s) and the removal of all environmental conditions, the City will award a contract with the qualified individual or firm whose proposals has the highest number of cumulative points issued by the selection committee and determined to be the most advantageous to the City, price and other factors considered.  The contract will include scope and extent of work and other essential requirements.  An individual contract will include scope and extent of work and other essential requirements.  An individual contract will be executed for each awarded project, and the contract will be on a fixed price basis.  The City has the authority to terminate the selection at any time. 
 
CITY OF MADISON
By: Susan B. Crandall
Title: City Clerk
 
PUBLICATION DATES:
Thursday, August 17, 2023 and Thursday, August 24, 2023