Overview

LELAND SCHOOL DISTRICT REQUEST FOR PROPOSAL

Professional Development Services

1. Introduction: The Leland School District (LSD) is located in Leland, MS. School facilities consist of

four schools and one central office. The district has approximately 860 students.

2. Purpose of RFP: The district is requesting for sealed bid proposals in the areas of English/Language Arts,

Mathematics, Science, Social Studies, Technology, Leadership, Instructional Support Services and/or

Multi- Tiered System of Support (MTSS) for 4 School-Wide Schools, including 1 Focus School (See A

for specifics).

3. Each category can be bid on separately.

4. Tentative schedule of RFP events are as follows:

a. RFP Released: 8/09/2018- 8/23/2019

b. Proposal Due Date: 8/24/2019 at 10:00 a .m. Bid Opening: 8/27/2019 at 4:00 a.m.

5. These services shall be provided to the Leland School District during the 2019 - 2020 school term and

upon satisfactory evaluation of the provided services, may be extended to include services during the

2020-2021 school term.

6. The Superintendent reserves the right to reject any and all bids.

7. Quotes are requested for half and full day rates for professional development

services. The use of the days depends on the identified needs.

8. General Specifications and Instructions to Bidders:

a. A paper copy or an email copy of this document, including any addendums, can be obtained

by request below. You may also see the district’s website

lelandschooldistrict.s choolinsites.com .

Rev. Jessie King, Superintendent

Dr. Nehru Brown, Director of Federal Programs

Leland School District

408 East 4TH Street

Leland, MS 38756

(662) 686-5000 (voice)

(662) 686- 5020(fax)

E-Mail: [email protected]

b. RFP Submission requirements: Submit 4 copies of the RFP response in one sealed package with

Professional Development for Services for Administrative and Instructional Staff indicated

on the outside of the package by 8/23/2019 10:00 a .m. to the following address:

Rev. Jessie King, Superintendent

Dr. Nehru Brown, Director of Federal Programs

Leland School District

408 East 4TH Street

Leland, MS 38756

COMMUNICATIONS REGARDING THE RFP

All questions regarding the RFP are to be submitted, in writing to

Dr. Nehru Brown, Director of Federal Programs

Leland School District Post Office Box 70

408 East 4TH Street

Leland, MS 38756

Email: [email protected]

The deadline for submission of written questions is August 08, 2019. All responses to written questions

and changes to specification requirements will be communicated via email to the person submitting

questions.

All questions, comments and requests for clarifications must be in writing. Any oral communications shall be

considered unofficial and non-binding.

Only written responses to written communications shall be considered official and binding upon

the Leland School District. The Leland School District reserves the right, at its sole discretion, to

determine appropriate and adequate responses to the written comments, questions and requests for

clarification.

All addendums and/or any other correspondence (general information, question and responses) to this RFP will

be made available exclusively through the Leland School District. Contractors are solely responsible for

frequently checking this website for updates to this RFP.

Minimum Eligibility Requirements for Contract Award

1. Applicants must provide documentation of a minimum of five (5) years of experience

providing educational consulting, training services and materials.

2. Applicants must address and provide (if applicable) a list of any pending/past litigation or

investigations that have occurred within the past five (5) years.

3. Applicants must have financial stability and adequate staff to manage the program.

4. Applicants must, at all times during the contract term and at their own expense, keep in full force and

effect comprehensive general liability insurance with “personal injury” coverage; commercial or

business auto liability insurance; physical and contractual liability coverage, with minimum limits of

ONE MILLION AND NO/100 DOLLARS ($1,000,000.00) on account of bodily injuries to or death of

one persona and an aggregate of THREE MILLION AND NO/100 DOLLARS ($3,000,000.00) for any

one occurrence. The Leland School District and the Leland District’s Superintendent shall be named

additional insured on the said policy. The insurance policies required under this Section shall not be

modified or canceled except upon 30 days written notice to the Leland School District. Proof of

insurance must be submitted to the Leland School District at the time the contract is executed.

5. Applicants must, at all times during the contract term and at their own expense, keep in full force

and effect a policy of workers’ compensation insurance for coverage in Mississippi with an

employer’s liability limit of:

Bodily Injury by accident - $500,000.00 each employee

Bodily Injury by disease - $500,000.00 policy limit

Bodily Injury by disease - $500,000.00 each employee

The Leland District School Board shall be named additional insured on the said policy. The insurance

policies required under the Section shall not be modified or cancelled except upon 30 days written

notice. Proof of insurance must be submitted to the Leland School District at the time the contract is

executed.

6. Contractors’ staff involved in this project may be required to participate in a criminal background

check process as prescribed by the school district.

7. Applicants must comply with all applicable licensing and certification requirements specific to

the proposed services.

8. Applicants must be in compliance with all applicable City, County, State and Federal laws, regulation

codes and ordinances. The vendor must reference in its contract if awarded the bid that the vendor

has read, understood, agreed, signed and submitted an original copy of the ARRA Contractual

Services Providers’ Assurances to the LEA - Exhibit I.

Purpose of RFP

To solicit requests from qualified vendors to bid on Professional Development in the Leland School

District

Proposal Requirements and Project Scope

Leland Early Learning Institute, Leland Elementary Accelerated School, Leland School Park and

Leland High School

Professional Development Services Specifications

LELAND SCHOOL DISTRICT

The Leland School District is requesting bids for the following: A coaching/modeling professional

development plan for instructional staff and administrator of Leland Early Learning Institute, Leland

Elementary Accelerated School, Leland School Park and Leland High School that focuses on instructional

effectiveness and student achievement in English/Language Arts, Mathematics, Science, Social

Studies, Technology, Leadership, Instructional Support Services and/or Multi- Tiered System of

Support (MTSS) The professional development plan will:

? Provide training in job-embedded professional development for instructional staff in English/Language

Arts, Math, Science and Social Studies, including but not limited to instructional coaching, data

coaching, assessment coaching, lesson planning, lesson modeling, differentiated instruction,

scaffolding and utilizing and identification of resources.

? Provide coaching to develop and implement data plans to impact differentiated instruction for

all learners to further implement the Multi- Tiered System of Support approach to instruction.

? Provide professional development and leadership through job-embedded coaching and workshops

to include, but not limited to collaboration, research-based reading and math teaching strategies and

classroom management.

? Develop and submit daily reports to the school administration and/or district contact no later than

the second day following observation.

? Analyze data and use multiple data points to correlate student achievement to teacher effectiveness.

? Assist the school’s and district’s leadership teams in assessing students’ learning strengths and

gaps using assessment data from a variety of sources to include state, school, district data, or other

sources; help to facilitate regular data meetings with the school’s and districts leadership team to

assess, monitor, and adjust students’ learning based on the students’ identified strengths and

weaknesses.

? Provide any other training as identified by observation or upon the district’s request.

All responses to the RFP must demonstrate the vendor’s expertise and capacity to integrate the use of

technology to do the following at each school:

? Guide teachers in setting up technology in their classrooms to enhance the instructional process.

? Model for teachers how to use technology such as electronic smartboards, student response systems,

document cameras, laptops, IPAD, IPAD carts, Chromebooks, cloud technology and slates to monitor

or to improve the instructional program and improve the teaching and learning process.

? Coach teachers on how to use software to create lesson plans integrating technology.

? Critique teachers’ lesson plans integrating technology and provide teachers feedback on improving

those plans.

? Assist the school’s administrator in creating a plan to monitor teachers integrating technology in

their lesson plans.

For your information, the following is a list of technologies in the Leland School District that vendors must

demonstrate expertise and capacity to use in classrooms with teachers:

Smart boards

Promethean boards

Smart Response Systems

Epson Document Camera

IPADs and IPAD carts

Smart Slates

E-Instruction clickers

Laptops Desktops

Chromebooks

Cloud Technology

LELAND SCHOOL DISTRICT REQUEST FOR PROPOSAL

Professional Development Services

SCORING METHODOLOGY

Leland School District

408 E Fourth Street

Leland MS 38756

(662) 686-5000

Leland School District will use any or all of the following categories in developing a scoring mechanism for

this bid prior to the receipt of proposals. All information provided by the Vendors, as well as any other

information available to Leland School District staff, will be used to evaluate the proposals.

1. Organizational Experience 20 Points

Variables considered in evaluating this category will include, but not be limited to the following:

a) Applicant’s experience and success in conducting similar work

b) Experience in fulfilling contract of similar nature

c) Quality and completeness of proposal

d) Number of years in business

2. Program Design 35 Points

Variables considered in evaluating this category will include, but not be limited to the following: overall

approach and the Applicant’s grasp of the project as shown by the depth, breath, and clarity of the proposal;

a) Innovative and creative approach

b) Connection, representation and sensitivity to cultural and ethnic diversity

c) Ability to maintain alignment with Standards of the Mississippi Department of Education,

ELA Shifts & Math Practices, PLCs, State Assessments, and Teacher Evaluation System.

d) Demonstration of capacity to help teachers integrate the Leland School District technology

equipment in classrooms

3. Cost Efficiency 20 Points

a. Total cost of proposed services

b. Service and support cost;

4. Program Operations 25 Points

a. Adequacy of resources, including personnel, equipment, financial stability and other related factors

b. Management and planning: The quality of procedures and organizational structures proposed for

completion of the work

c. Timeliness of services;

Total Possible Score: 100 Points (Plus *Value Added)

A. The Applicants should propose its best and final cost offer in the proposal. The district, at its sole discretion, may open

negotiations with responsible applicants after submission of proposals and prior to award. The district specifically reserves

the right to award without negotiations based upon written proposals only.

B. The evaluation process will include contact with individuals or organizations identified by the Applicant as a

current/former customer or reference. The evaluation process also includes a status check with the Mississippi State

Comptroller to ensure that the Applicant is in good standing.

*Value-Added is defined as a product(s) or service(s), exclusive of the stated functional and technical requirements

and provided to the District at no additional charge, which, in the sole judgment of the District, provides both benefit

and value to the District significant enough to distinguish the proposal and merit the award of additional points. A

Value-added rating between 0 and 5 may be assigned based on the assessment of the District. These points will be

added to the total score.


 

Additional Notes/Requirements

see Nehru Brown for questions - 662-686-5000