JONES COUNTY SCHOOL DISTRICT REQUEST FOR PROPOSALLanguage Service Plans - Student Tracking Information Software Package English Language Learners

Overview
Jones County School District (JCSD) is located in Jones County MS. 11 campuses - 6 elementary, 3 middle/high schools, 1 career and technical center, and 1 alternative school with 1 Central Office for the district. The district has approximately 8600 students. The overall accountability rating for the school district is an “A”.
 
1.  Goal & Purpose of RFP:  [Strategic Plan Goal II: Improve Student Achievement through a Rigorous and Relevant Curriculum; Objective A: Implementation of MS College and Career State Standards and High Stakes Assessments; Objective B: Using data analysis to drive instruction for individual students; Objective C: Implement, review and expand K-12 curricular programs ] 
Purpose of RFP: The district is requesting proposals/quotes for a software package that will: track and monitor ELL students' strengths and weaknesses in a Language Service Plan format similar to MDE.
 
2.  Proposal Requirements and Project Scope for:
North Jones Elementary, East Jones Elementary, South Jones Elementary, West Elementary, Glade Elementary, Moselle Elementary, Northeast Jones Middle/High School, South Jones Middle/High School, West Jones Middle/High School
 
3.  Service Specifications and Provisions: 
provide a monitoring and tracking software platform for managing English Language Learners' instructional information and Language Service Plans
provide a user-friendly dashboard to analyze and monitor student data quickly and efficiently
provide reports for multiple sources of student data
must have capability to link and sync with ClassLink and OneRoster
provide option of additional professional development
must provide quote for ELL students in grades K - 12th grades. (approximately 600 site licenses for individual student subscriptions)
 
4.  Pricing/quotes: Pricing should include all campus locations and approximate number of EL students within the district. These services shall be provided to the Jones County School District during the 2032-2024 school year. Upon satisfactory evaluation of the provided services, services may be extended to include services during the 2024-2025 school term.
 
5.  Schedule of RFP events are as follows: a. RFP Released 10/17/2023 b. Proposal Due Date: 10/26/2023 by 10am. c. Team Selection: 10/30/2023 (tentative)

6.  RFP Submission requirements: Email a copy of the RFP response by 10/26/2023 by 10am. to the following address: [email protected] , Missy Bufkin, Director of Federal Programs or submit through centralauctionhouse.com 
All questions, comments and requests for clarifications must be in writing to Missy Bufkin.  The School District reserves the right, at its sole discretion, to determine appropriate and adequate responses to the written comments, questions and requests for clarification.
 
7.  Minimum Eligibility Requirements for Contract Award
Applicants must comply with all applicable licensing and certification requirements specific to the proposed services, be registered through the site of sam.gov., and agree to the terms/agreement and any addendum set forth by the school district’s school board attorney.
 
8.  Acceptance of Proposals
 The JCSD reserves the right, in its sole discretion, to waive proposal irregularities, which does not affect the price of the proposal, give one party an advantage or benefit over other parties, or adversely impact the interest of JCSD.  In order for a proposal to be accepted, a vendor must comply with the following:
 *address service specifications in the exact order stated in the Service Specifications section (These will be reviewed with a rubric and rated by the district leadership team to determine the awarding vendor.)
*a cost amount must be submitted by the vendor in a firm fixed price
*the proposal must be signed
 
9.  Rejection of Proposals
The JCSD reserves the right to reject any and all proposals, to negotiate with the best-proposed offering vendor, to award a contract to other than the low offering vendor, or not to make award if it is determined to be in the best interest of the JCSD. 
 
 10.  Disposition of Proposals
All submitted proposals become the property of the JCSD and will not be returned to the offering vendor. 
  
11.  Special Terms/Conditions
Subject to Appropriation
Funds for the bid/project are subject to federal/state appropriations and ability of the district’s Federal Program’s Application to accommodate this expense.  
 
Equal Opportunity Employer
The JCSD is an Equal Opportunity Employer and therefore prohibits unlawful discrimination based on race, color, creed, sex, age, national origin, physical handicap, disability, or any other consideration made unlawful by federal, state, or local laws.  The vendor/contractor shall be an equal opportunity employer and shall neither discriminate nor permit discrimination in its operations or employment practices against any person or group of persons on the ground of race, color, religion, national origin, disability, or sex in any manner prohibited by law. 
 
Termination for Convenience
In the event the vendor is unable to provide the contracted services and mutually acceptable alternatives cannot be arranged, the contract can be terminated with written notification by either party.  The JCSD shall give written notice of the termination to the vendor specifying the part of the contract terminated and when termination becomes effective.  The Vendor shall incur no further obligations in connection with the terminated work and on the date set in the notice of termination the vendor will stop work to the extent specified.  The vendor must still complete the work not terminated by the notice of termination and incur obligations as are necessary to do so.  

12.  Contact Information

A paper copy or an email copy of this document, including any addendums, can be obtained by request below: Missy Bufkin, Director of Federal Programs
Jones County School District
5204 Hwy 11 North
Ellisville, MS 39437
(601)649-5201
E-Mail: [email protected]