JONES COUNTY SCHOOL DISTRICT REQUEST FOR PROPOSAL/QUOTES for a Staff Evaluation Program and a One-to-One Stakeholder Communication Program
Overview of the District
Jones County School District (JCSD) is located in Jones County MS. 11 campuses - 6 elementary, 3 middle/high schools, 1 career and technical center, and 1 alternative school with 1 Central Office frame the district. The district has approximately 8600 students. The overall accountability rating for the school district is an “A”. 

1.  Goal and Purpose of RFP:  The district is requesting proposals/quotes for a staff evaluation program and a one-to-one stakeholder communication program with corresponding dashboards.  The staff evaluation program must correspond with the Mississippi Professional Growth Standards/Rubric and the stakeholder communication program must have the ability to provide faculty, staff, parents, and students with messages via text, email, and phone.  In addition, this product should have the ability to link and sync with One Roster and Class Link.  

Strategic Plan Goal II: Improve Student Achievement through a Rigorous and Relevant Curriculum; Objective A: Implementation of MS College and Career State Standards and High Stakes Assessments; Objective B:  Using data analysis to drive instruction for individual students; Objective C:  Implement, review and expand K-12 curricula.

Strategic Plan Goal IV:  Strengthen Collaboration to Maintain Productive Parental and Community Partnerships; Objective A: Increase public relations and communication; Objective C: Increase parental engagement; 

2.  Proposal Requirements and Project Scope for:  North Jones Elementary, East Jones Elementary, South Jones Elementary, West Elementary, Glade Elementary, Moselle Elementary, Northeast Jones Middle/High School, South Jones Middle/High School, West Jones Middle/High School, Jones County Learning Center, Career and Technical Center, and the Central Office

3.  Service Specifications and Provisions:
The program must adhere to, align with, and provide: 
* the ability to manage data related to teacher observations admin;
* the ability to communicate feedback to teachers from those observations by admin;    
* the ability to communicate with parents and stakeholders through individual and group communication through the means of texts, emails, or phone calls;
* the ability to translate text messages in various languages;
* the ability to link and sync with the current Student Information System (PowerSchool).

4.  Pricing/quotes/specifications:  The district is requesting quotes for a student data management dashboard for all 11 campuses for the student enrollment population of approximately 8600.  The district is also requesting quotes for a pro-rated subscription price for the product use of March – September 2024.
Services shall be provided to the Jones County School District during the 2023-2024 school year. Upon satisfactory evaluation of the provided services, services may be extended into the 2024-2025 school term and beyond the September ending date.

5.  Schedule of RFP events are as follows:  a. RFP Released 02/09/2024 b. Proposal/Quotes Due Date: 02/22/2024 

6.  RFP Submission requirements:  Email a copy of the RFP response by 02/22/2024  9:00 a.m. to the following address: [email protected] Missy Bufkin, Director of Federal Programs.  Submissions may also be posted on centralauctionhouse.com 

7.  Minimum Eligibility Requirements and Contract Award Information 
Applicants must comply with all applicable licensing and certification requirements specific to the proposed services, be registered through the site of sam.gov, and agree to the terms/agreement and any addendum set forth by the school district’s school board attorney.  
All questions, comments and requests for clarifications must be in writing to Missy Bufkin.  The School District reserves the right, at its sole discretion, to determine appropriate and adequate responses to the written comments, questions and requests for clarification.
Rubrics with the above stated service specifications will be rated by the district leadership team to determine the awarding vendor.

8.  Acceptance of Proposals
The JCSD reserves the right, in its sole discretion, to waive proposal irregularities, which does not affect the price of the proposal, give one party an advantage or benefit over other parties, or adversely impact the interest of JCSD.  In order for a proposal to be accepted, a vendor must comply with the following:
*address service specifications in the order stated in the Service Specifications section (These will be reviewed with a rubric and rated by the district leadership team to determine the awarding vendor.)
*a cost amount must be submitted by the vendor in a firm fixed price 
*the proposal must be signed 

9.  Rejection of Proposals 
The JCSD reserves the right to reject any and all proposals, to negotiate with the best-proposed offering vendor, to award a contract to other than the low offering vendor, or not to make an award if it is determined to be in the best interest of the JCSD. 
 
10.  Disposition of Proposals 
All submitted proposals become the property of the JCSD and will not be returned to the offering vendor.  

11.  Special Terms/Conditions
Subject to Appropriation
Funds for the bid/project are subject to federal/state appropriations and ability of the district’s Federal Program’s Application to accommodate this expense.   

Equal Opportunity Employer
The JCSD is an Equal Opportunity Employer and therefore prohibits unlawful discrimination based on race, color, creed, sex, age, national origin, physical handicap, disability, or any other consideration made unlawful by federal, state, or local laws.  The vendor/contractor shall be an equal opportunity employer and shall neither discriminate nor permit discrimination in its operations or employment practices against any person or group of persons on the ground of race, color, religion, national origin, disability, or sex in any manner prohibited by law.  

Termination for Convenience
In the event the vendor is unable to provide the contracted services and mutually acceptable alternatives cannot be arranged, the contract can be terminated with written notification by either party.  The JCSD shall give written notice of the termination to the vendor specifying the part of the contract terminated and when termination becomes effective.  The vendor shall incur no further obligations in connection with the terminated work and on the date set in the notice of termination the vendor will stop work to the extent specified.  The vendor must still complete the work not terminated by the notice of termination and incur obligations as are necessary to do so.   

12.  Contact Information 
A paper copy or an email copy of this document, including any addendums, may be obtained by request:
Dr. Missy Bufkin, Director of Federal Programs 

Jones County School District 
5204 Hwy 11 North 
Ellisville, MS  39437 (601)649-5201 
E-Mail: [email protected] 

Thank you for your time and consideration of this proposal.