The City of Olive Branch is requesting sealed bids for construction of the Annexation Water/Sewer – East Area – Project 1 All bids shall be marked:
 
Sealed Bid for: City of Olive Branch – Annexation Water/Sewer – East Area – Project 1
 
BY _________________________________________________________________                                                                                                                            
 
Certificate of Responsibility No. ___________________________________ Expiration Date:____________________________________                   
 
The duplicate Proposals shall be in the form of (1) one original Proposal, marked "ORIGINAL" and (2) two photocopies (xerox or similarly reproduced copy) marked "PHOTOCOPY " of the original Proposal.
 
If Proposals are forwarded by the U.S. Postal Service, delivery shall be by Registered or Certified Mail. All bids shall be submitted to City of Olive Branch by 2:00 PM local time on Friday, November 8, 2024, at the City of Olive Branch, 9200 Pigeon Roost Rd, Olive Branch, MS 38654. Bids will be opened at the City Hall 2nd Floor Conference Room (No. 200), 9200 Pigeon Roost Rd, Olive Branch, MS 38654. Any bid received after 2:00 PM will not be opened. The City of Olive Branch reserves the right to reject any or all bids.
 
The Work is generally described as follows:
 
1.  Installation of domestic water lines and appurtenances
2.  Connection to existing water distribution system
3.  Installation of sanitary sewer lines, manholes, pump stations, grinder stations, and force mains
4.  Connection to existing sanitary sewer
5.  Road and stream borings 
 
Plans, Specifications and Contract Documents may be picked up at the office of Karen McNeil, Purchasing manager, 9200 Pigeon Roost Road, Olive Branch, MS (662-892-9208) or via email at [email protected].
 
In addition, official bid documents can be downloaded from Central Bidding at www.centralbidding.com. Electronic bids can be submitted at www.centralbidding.com. Electronic bids are due the same time and date as sealed bids.  For any questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814.
 
All Bidders are welcome to attend the pre-bid meeting held 2:00 PM local time on Monday, October 28, 2024, at the City Hall 2nd Floor Conference Room (No. 200), 9200 Pigeon Roost Rd, Olive Branch, MS 38654.
 
Special Damages – In addition to the amounts provided for liquidated damages, Contractor, in the      event of such default, shall pay to the Owner the actual costs reasonably incurred by Owner for engineering and inspection forces employed on the work after the time stipulated for completion of the work.
 
The successful Bidder will be required to execute a Performance Bond and a Payment Bond, each in the amount of 100% of the Contract, issued by a Surety Company licensed to operate in the State of Mississippi and shall be named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury Department.
 
Each Bidder shall have a Certificate of Responsibility to bid on contracts for public projects in which the bid price exceeds $50,000.00 as required by the laws of the State of Mississippi.  Each Bidder shall show on the outside of the envelope containing his bid:  his current certificate of responsibility number and expiration date or if applicable, a statement certifying that the bid enclosed does not exceed $50,000.00 for a public project or $100,000.00 for a private project.  Failure to show these items on the outside of the envelope containing the bid will result in the bid being returned to Bidder unopened.
 
The Owner hereby notifies all Bidders that it will affirmatively insure that disadvantaged and woman-owned business enterprises will be afforded the full opportunity to submit bids in response to this invitation. When considering the award of any contract resulting from this invitation, the Owner will not discriminate against any bidder on the grounds of race, gender, or national origin.
 
Any contract or contracts awarded under this invitation for bids are expected to be funded in whole or in part by anticipated funds from the ARPA Mississippi Municipality & County Water Infrastructure Grant Program (MCWI). Neither the State of Mississippi nor any of their employees is or will be a party to this invitation for bids or any resulting or related contracts. This procurement will be subject to all applicable sections of the Mississippi Code of 1972, Annotated, as they apply to local governments, in accordance with MCWI Program Regulations.
 
Based on the Assistance Listing: Coronavirus State and Local Fiscal Recovery Funds and Part 2 of the US Treasury State and Local Fiscal Recovery Funds Compliance and Reporting Guidance (v3.0 February 2022) (Compliance Guide), the following Uniform Guidance provisions will be required in all contracts:
 
 

• Subpart A, Acronyms and Definitions
• Subpart B, General provisions
• Subpart C, Pre-Federal Award Requirements and Contents of Federal Awards (except 2 CFR 200.204, .205, .210, and .213)
• Subpart D, Post Federal; Award Requirements (except 2 CFR 200.305(b)(8) & (9), .308,.309, and .320(c)(4))
• Subpart E, Cost Principles
• Subpart F, Audit Requirements
• 2 CFR Part 25 (Universal Identifier & System for Award Management)
• 2 CFR Part 170 (Reporting Subaward and Executive Compensation Information)
• 2 CFR Part 180 (OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Non-procurement)
• 2 CFR 200 Appendix ii 

 The City of Olive Branch reserves the right to reject any or all bids in whole or in part, with or without cause; and to accept the lowest bid which in its judgment will be for the best interest of the City of Olive Branch.
 
 WITNESS MY SIGNATURE THIS THE 1st DAY OF October, 2024.
 
 /s/ TENA STEWART, CITY CLERK
 

 
 
 
 
 
 
 

Additional Notes/Requirements

All Bidders are welcome to attend the pre-bid meeting held 2:00 PM local time on Monday, October 28, 2024, at the City Hall 2nd Floor Conference Room (No. 200), 9200 Pigeon Roost Rd, Olive Branch, MS 38654.