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NOTICE TO CONTRACTORS
 
Notice is hereby given that sealed bids will be received either electronically at https://lafayettecsdgovla.tylerportico.com/va/vendor-access/registration or in the office of the Purchasing Division at the Lafayette Consolidated Government Building, located at 705 West University Avenue, Lafayette, Louisiana, until 10:00 AM Central Time on the 29th day of May, 2025 for the following:
 
                                                           Heymann Park Improvements
 
and will, at that time and location, be opened and read aloud.  Bids received after the above specified time for opening shall not be considered and shall be returned unopened to the sender.  Sealed bids may be hand carried or mailed to the address listed above.
 
Scope of Services: The construction of an amphitheater and performance stage in Heymann Park. The elevated stage will be supported with a performance prep room, dressing and restrooms, A tiered seating area and vending pavilion will be within the gated facility that will also include a restroom building. All work is to be completed within two hundred ninety (290) calendar days from the issuance of the Notice to Proceed.
 
In accordance with LA R.S. 38§2212, vendors may submit their bid electronically at the website listed above. Bidding Documents are available to view only at the website.  Contractors wishing to submit their bid electronically must first be registered online with Lafayette Consolidated Government as a potential supplier at the website listed above.  Contractor may request the bid package electronically from Heather Kestler @ [email protected] or 337-291-8071
 
Bidders submitting bids electronically are requested to provide the same documents as bidders submitting through the mail as soon as available.  Only a bid bond, certified check or cashier’s check shall be submitted as the bid security.   Electronic copies of both the front and back of the check or bid bond shall be included with the electronic bid, at no cost.
 
Bids must be signed in accordance with LA R.S. 38§2212(B)5.  A Corporate Resolution or Certificate of Authority authorizing the person signing the bid is required to be submitted with bid. Failure to submit a Corporate Resolution or Certificate of Authority with the bid shall be cause for rejection of bid.
 
Copies of the bidding are available at the office of Purchasing & Property Management located at 705 West University Avenue (PO Box 4017-C, Lafayette LA  70502) upon payment of two hundred ten dollars ($210.00) per set, non-refundable.  NOTE:  NO CASH WILL BE ACCEPTED - ONLY CHECKS OR MONEY ORDERS MADE PAYABLE TO LAFAYETTE CONSOLIDATED GOVERNMENT.  Bid Documents shall be available until twenty-four hours before the bid opening date. Questions relative to the bidding documents shall be addressed Heather Kestler at 337-291-8071.
 
Contractors are invited to attend a non-mandatory pre-bid meeting, which will be held on May 6, 2025 at 10:00 AM in the conference room at the Public Works Administration Building located at 1515 East University Avenue, Lafayette, LA.
 
 
Each bid shall be accompanied by a certified check, cashier’s check, or bid bond payable to the Lafayette Consolidated Government, the amount of which shall be five percent (5%) of the base bid plus additive alternates.  If a bid bond is used, it shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A-Rating in the latest printing of the A.M. Best’s Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders’ surplus as shown in the A.M. Best’s Key Rating Guide, or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents.  The bid bond shall be issued by a company licensed to do business in Louisiana.  The certified check, cashier’s check, or bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the contract documents within ten (10) days.
 
No contractor may withdraw its bid prior to the deadline for submission of bids.  Withdrawal of bids thereafter shall be allowed only pursuant to LA R.S. 38§2214.C.  Otherwise, no bidder may withdraw his bid for at least forty-five (45) days after the time scheduled for the bid opening of bids.  Each bid shall be submitted only on the bid form provided within the specifications.  The successful bidder will be required to execute performance and labor and material payment bonds in the full amount of the contract as more fully defined in the bid documents.  No contractors may withdraw his bid for at least forty-five (45) days after the time scheduled for the opening of bids.  Each bid shall be submitted only on the bid form provided with the specifications.  The successful contractor will be required to execute performance and labor and material payment bonds in the full amount of the contract as more fully defined in the bid documents.
 
Bids will be evaluated by the Purchaser based on the lowest responsible and responsive bid submitted which is also in compliance with the bid documents.  The Lafayette Consolidated Government reserves the right to reject any and all bids for just cause in accordance with LA R.S. 38§2214.B.
 
Contractors or contracting firms submitting bids in the amount of $50,000.00 or more shall certify that they are licensed contractors under Chapter 24 of Title 37 of the Louisiana Revised Statutes of 1950 and show their license number on the front of the sealed envelope in which their bid is enclosed.  Contractors shall be licensed for the classification of “BUILDING CONSTRUCTION”.  Bids in the amounts specified above which have not bid in accordance with the requirements, shall be rejected and shall not be read.  Additional information relative to licensing may be obtained from the Louisiana State Licensing Board for Contractors, Baton Rouge, Louisiana.
 
The Lafayette Consolidated Government strongly encourages the participation of DBEs (Disadvantaged Business Enterprises) in all contracts or procurements let by the Lafayette Consolidated Government for goods and services and labor and material.  To that end, all contractors and suppliers are encouraged to utilize DBEs business enterprises in the purchase or sub-contracting of materials, supplies, services and labor and material in which disadvantaged businesses are available.  Assistance in identifying said businesses may be obtained by calling 291-8410.
 
                               
                    PURCHASING DIVISION
                                                                                          Lafayette Consolidated Government
 
PUBLISH DATES: 4/16,4/20,4/27
DPR 993574