REQUEST FOR PROPOSALS
SOLID WASTE COLLECTION SERVICE
The City of Pascagoula ("City") is requesting proposals from qualified firms for the following:
Collection and disposal of all garbage, household rubbish, commercial rubbish, garden trash, and tree trimmings, bulky materials and white goods, as well as curbside recycling services and collection of recyclable materials located at the City's Recycling Center.
WARNING, UNLESS OTHERWISE SPECIFIED HEREIN: ALL CONTACTS BY PROPOSERS WITH THE CITY PERTINENT TO THIS RFP SHALL BE LIMITED TO THE CITY MANAGER, OR HIS DESIGNEE. ANY ATTEMPTS BY ANY PROPOSER TO CONTACT, DIRECTLY OR INDIRECTLY, ANY ELECTED CITY OFFICIAL WITH RESPECT TO THE PROPOSAL BEING SUBMITTED, OR THE PROPOSED CONTRACT, SHALL BE GROUNDS FOR REJECTING SUCH PROPOSAL NOTWITHSTANDING IT MAY IN FACT BE THE LOWEST OFFER. THIs ADMONITION IS IN KEEPING WITH AN ATTORNEY GENERAL OPINION ISSUED TO THE CITY ON SEPTEMBER 2, 2011. A COPY OF THAT OPINION WILL BE MADE AVAILABLE UPON REQUEST.
Firms proposing to furnish such professional services should submit a statement of their qualifications and experience, with no less than three (3) references.
The Contract Documents governing the work proposed herein consists of this
REQUEST FOR PROPOSALS, the SOLID WASTE COLLECTION SERVICES PROPOSAL REQUIREMENTS, and the SOLID WASTE COLLECTION SERVICES CONTRACT & GENERAL SPECIFICATIONS. These Contract Documents are intended to be mutually cooperative and to provide all details reasonably required for the execution of the proposed services. Any entity contemplating the submission of a proposal shall have thoroughly examined all of the various parts of these documents, and should there be any doubt as to the meaning or intent of the Contract Documents, the Proposer should request of the City, in writing (at least 10 days prior to proposal opening), an interpretation thereof. Any interpretation or change in the Contract Documents will be made only in writing, in the form of Addenda to the documents, which will be furnished to all proposers receiving a set of the documents. Proposers shall submit with their proposal, or indicate receipt of, all Addenda. The City will not be responsible for any other explanation or interpretations of the documents not issued in writing by Addendum.
Each Proposer must inform itself of the conditions relating to the execution of the work. It is assumed that the Proposer will inspect the project area and make itself thoroughly familiar with all the Contract requirements involving the project area. Failure to do so will not relieve the successful Proposer of its obligation to enter into the Contract and complete the contemplated work in strict accordance with the Contract Documents. It shall be the Proposer's obligation to verify for itself, and to its complete satisfaction, all information concerning project conditions.
Each Proposer shall inform itself of, and the Proposer awarded a contract shall comply with, federal, state, and local laws, statutes, and ordinances relative to the execution of the work. This requirement includes, but is not limited to, applicable regulations concerning minimum wage rates, nondiscrimination in the employment of labor, protection of the public and employee safety and health, environmental protection, the protection of natural resources, fire protection, burning and non-burning requirements, permits, fees, and similar subjects.
The Contract will be awarded on the basis of the lowest and best proposal. The City reserves the right to award the Contract to other than the lowest cost Proposer when, in the City's judgment, reasons exist to do so. Such reasons may include: (l) Proposer being in default on existing contracts, (2) Proposer being in litigation with one or more cities over contract performance, (3) Proposer having defaulted on previous contracts, (4) Proposer, or Proposer's management employees' past performance and experience with the City, and (5) Any reason permitted by Mississippi law. The above is not an inclusive list. Any proposal may be withdrawn prior to the opening of proposals. Proposers will be evaluated and ranked using criteria including, but not limited to, price, experience, references, location, and items (1-5) listed above. The City reserves the right to reject any or all proposals, and to waive any irregularities or formalities in this proposal process. A conditional or qualified proposal will not be accepted.
Before a Contract is awarded for the services contemplated herein, the City will conduct an investigation, as is necessary, to determine the performance record and ability of the apparent lowest responsible responsive qualified Proposer to perform the size and type of service specified under this Contract. Upon request, the Proposer shall submit such information as deemed necessary by the City to evaluate the Proposer's qualifications.
Proposer must satisfy itself regarding the accuracy of the estimated quantities or house-counts in the Proposed Fee Schedule by examination of the site and a review of the specifications including ADDENDA. After proposals have been submitted, the Proposer shall not assert that there was a misunderstanding concerning the quantities of service, or of the nature of the service to be done.
The Contract Documents contain the provisions required providing solid waste collection services. Information obtained from an officer, agent, or employee of the City, or any other person, shall not affect the risks or obligation assumed by the Proposer, or relieve it from fulfilling any of the conditions of the Contract. In case of failure of the Proposer to execute and submit the Agreement, or the Certificate of Insurance, the City may at its option determine the Proposer in default.
Four copies (4) and one (l) original of all proposals and addenda shall be submitted in a sealed envelope addressed to the City Clerk, P. O. Drawer 908, Pascagoula, Mississippi 39568-0908. If a bid and addenda are hand-delivered, the street address of the City Clerk is 603 Watts Avenue, Pascagoula, Mississippi 39567-4220.
All bid envelopes shall be marked "Sealed Bid To Be Opened at 2:00 P.M., Monday, May 2, 2022" and if any envelope is not so marked, any bid contained therein will not be considered.
All proposal envelopes should contain the Proposer's name and mailing address on the face of the envelope and also specify the name, Solid Waste Collection Service Proposal.
No proposal may be withdrawn for a period of 120 days after the above bid opening date.
WITNESS MY HAND AND OFFICIAL SEAL ofthe City of Pascagoula,
Jackson County, Mississippi, this 6th day of April, 2022.
CITY OF PASCAGOULA, MISSISSIPPI
BY: Is/ Karen Kennedy
City Clerk