NOTICE OF INVITATION TO BID
Notice is hereby given that sealed or electronic bid proposals will be received by the Board of Supervisors of Walthall County, Mississippi for the purpose of purchasing one or more trucks for use in solid waste.
Bid proposals (no prices) will be accepted until 10:00 am. on Wednesday, May 20, 2020.
Bid specifications and procedures may be obtained by contacting the Walthall County Purchase Clerk, 200 Ball Avenue, Tylertown, Mississippi on Monday through Friday between the hours of 8:00 AM and 5:00 PM. Bid proposals may be submitted by sealed envelope at the Walthall County Chancery Clerk's Office, 200 Ball Avenue, Tylertown, Mississippi, or by electronic submission at www.centralbidding.com.
All sealed bid proposals must be on file with the Walthall County Chancery Clerk prior to or by the acceptance date and time as stated above. Said bid proposals must be sealed and clearly marked on the outside of the envelope as indicated: ONE OR MORE SOLID WASTE TRUCKS/BID PROPOSAL DATE: WEDNESDAY, MAY 20, 2020. Submissions not so marked are submitted at the risk of the prospective bidder and the County assumes no responsibility for the premature opening of same by any County employee. Bid proposals sent through the U.S. Mail or delivered in person are done so at the risk of the prospective bidder and should be addressed and/or delivered to the Walthall County Board of Supervisors, in care of the Walthall County Chancery Clerk, 200 Ball Avenue, Tylertown, Mississippi 39667. The County is not responsible for submissions that are delivered in person or arrive in the mail after the designated opening time.
All electronic bid specifications and procedures may be obtained electronically at www.centralbidding.com For questions relating to electronic downloads, please call Central Bidding at 225-810-4814.
Bid proposals will be evaluated and vendors submitting acceptable proposals will be invited by no later than 5:00 p.m. on Monday, June 1, 2020 to submit priced bids. Final bidding will be held by electronic reverse auction on Wednesday, June 3, 2020 at www.centralbidding.com beginning at 10:00 AM and ending at 11:00 AM (unless extended by anti-sniping).
Electronic bids and/or reverse auctions bids may be submitted at www.centralbidding.com. For any questions related to the electronic bidding process, please call Central Bidding at
225-810-4814. Bids may also be submitted in the regular meeting room of the Walthall County Board of Supervisors, 200 Ball Avenue, Tylertown, Mississippi 39667, on Wednesday, June 3, 2020, beginning at 10:00 AM and ending at 11:00 AM (unless extended by anti-sniping) and will be included in the"live" reverse auction. However, anyone wishing to submit bids in that manner will need to register with Central Bidding prior to said date. After careful consideration, the Walthall County Board of Supervisors will officially award the bid at the next scheduled Board meeting on Wednesday, June 17, 2020, or as soon thereafter as reasonably possible.
If the agency is closed for any unforeseen reason which prevents the acceptance and/or opening of sealed or electronic bids, or prevents the live reverse auction at the advertised date and time, all bids shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time. All reverse auctions shall begin on the next business day that the agency shall be open and at the previously advertised time. The agency shall not be held responsible for the receipt of any bids for which the delivery was attempted and failed due to the unforeseen closure of the agency. Each vendor/contractor shall be required to ensure the delivery and receipt of its sealed and/or electronic bid by the agency prior to the new date and time of the bid opening.
The Board expressly reserves the right to accept or reject any or all bids, or any part of any or all bids based on a lowest and best bid determination in the best interest of the County. The Board of Supervisors may consider the following factors in determining the award: date of delivery, service, previous performance and experience of bidder, buy back options, transportation costs, costs of operating, quality, maintenance and warranty. The Board reserves the right to waive informalities.
Please take notice pursuant to Section 19-13-17, Mississippi Code of 1972, Amended, that the Board of Supervisors intends to pay for such equipment in installments or cash. Payment will be made after first Monday of month following delivery, provided delivery is made on or before 25th of such month.
The County reserves the right to utilize "anti-sniping" for reverse auctions. Anti-sniping is a tool that automatically extends the bid time for reverse auctions by five (5) minutes if a vendor places a bid in the final five (5) minutes of the reverse suction. The anti-sniping effect will automatically extend the reverse auction bid time any time a bid is placed in the last five (5) minutes of the reverse auction and can auto extend the reverse auction multiple times until the bidding on the reverse auction ends.