ADVERTISEMENT FOR RFP – 5075
Request for Proposal will be received until the hour of 5:00 p.m. (EDT) on Friday, June 30, 2017 by East Jefferson General Hospital.
 
EAST JEFFERSON GENERAL HOSPITAL – RFP 5075 ELECTRONIC HEALTH RECORD (“EHR”) AND INTEGRATED PRACTICE MANAGEMENT SYSTEM.
 
Documents may be obtained from John McDermott at [email protected].
The Opportunity
 
EJGH is releasing this Request for Proposals (“RFP”) for the procurement of a healthcare information management system.  This system will be inclusive of electronic health records, practice management, and revenue cycle management.  EJGH is seeking responses for a fully integrated system from which care coordination efforts can be maximized, sustainability efforts can be realized and quality improvement efforts can be driven.  The chosen EMR will be implemented to include all clinic locations.  The implementation will be done center-wide in order to minimize disruption to normal clinic operation.  The chosen EMR must provide features and functions to help facilitate the attainment of both CMS Meaningful Use Attestation (Stage 3) and the Merit-based Incentive Payment System (MIPS) and Medicare Access and CHIP Reauthorization Act of 2015 (MACRA) for 2017 and beyond.  These features and functions must be present in the initial EMR and should not require any additional hardware, software or program development.
 
Phases of the project will include the following at a minimum:
 
Project Startup – Initial Assessments and Planning
 
Data Migration – Information from existing EHR & PM transferred.
 
Implementation – Configuration, Testing, Training, Pilots and Rollouts
 
Ongoing Support and Maintenance - Resolution of software and training related issues; maintenance of current versions of software and training materials; enhancements or other changes that are requested.
 
Through this RFP, EJGH is seeking responses from qualified and experienced EMR companies that can provide the full complement of services in accordance with all State and Federal Laws and Regulations detailed below in this RFP. 
 
To meet the deadline for the initial approval, all responses to this RFP must be received electronically by 5:00 PM (EDT) June 30, 2017.  All qualified and experienced vendors intending to submit a response are requested to submit a letter of intent by no later than June 5, 2017 as well as any questions they may have by no later than June 6, 2017.  .  All written questions from all vendors will be consolidated and answered in writing by 5:00 PM (EDT) on June 9, 2017.  Vendors will review the information posted and communicate any requested changes or updates in writing.  Questions and completed responses must be sent in writing (no phone calls will be accepted) to:
 
John McDermott at [email protected]
 
Letter of Intent to Respond
 
EJGH requests that all vendors email a letter of intent declaring their intention to respond to this RFP.  The e-mail should be sent to [email protected] and received no later than June 5, 2017.  Please include the words "RFP:  Intent to Respond" in the subject line.
 
Inquiries
 
EJGH encourages written inquiries regarding this RFP and welcomes the opportunity to answer questions from qualified and experienced EMR companies.  Please direct your written email questions to [email protected].  The e-mail should be sent and received no later than June 6, 2017.  Please include the words "RFP:  Inquiry" in the subject line of the email.
* Terms and Instructions:
Timeline
Process
Deadline
Issue RFP
5/31/2017
Intent to Respond Due
6/5/2017
Written Questions Due
6/6/2017
Responses Posted
6/9/2017
RFP Responses Due
6/30/2017
Vendor of Choice Selected
 
8/14/2017
 
The timeline listed above entails many activities occurring within a brief period of time. 
EJGH reserves the right to revise this Key Events Schedule and timeline at any time.
 
Troy Bordelon
Director of Material Management