INSTRUCTIONS TO BIDDERS
ONE OR MORE NEW MODEL TRUCK MOUNTED, 20 CUBIC YARD REAR LOADER BODY
Only sealed bids on forms furnished by the Benton County Board of Supervisors and bids submitted through the reverse auction at www.centralbidding.com will be considered.  Questions or comments may be directed to Marlene McKenzie, Purchase Clerk, 662-224-6300 ([email protected]).  Any questions regarding the reverse auction process shall be directed to Central Bidding at 1-225-810-4814 – attention Finely Ward.  If a bidder is planning to submit a sealed bid, the bidder must have notified the Purchase Clerk, Marlene McKenzie and submitted a copy of the bidders proposed equipment specifications for approval no later than December 18, 2019 at 5:00 p.m.   All reverse auction bidders will submit their proposed equipment specifications at www.centralbidding.com by December 18, 2019, at 5:00 p.m.
Registration is free. You must be registered in order to submit a bid.  You can register at:   http://www.centralauctionhouse.com/SignUp
It is the intent of the Benton County Board of Supervisors that the specifications obtain a product that will adequately meet the needs of Benton County while promoting the greatest extent of competition possible.  Further, it is not the intent of these minimum specifications to eliminate any domestic manufacturer or unnecessarily restrict competition.
LITERATURE MUST BE SUBMITTED WITH YOU BID TO SUBSTANTIATE COMPLIANCE WITH SPECIFICATIONS.  BIDS WHICH FAIL TO INCLUDE NECESSARY LITERATURE, OR CONTAIN LITERATURE THAT CONTRADICTS BID ASSERTIONS, MAY BE REJECTED.
The Benton County Board of Supervisors reserves the right to reject any and all bids.  The Board also reserves the right to reject any and all bids based in errors in formula(s).
The Board reserves the right to waive minor bid technicalities when it is in the best interest of Benton County.  If award is made by the Board, a Purchase Order will be forwarded to the successful bidder.  Any action taken by a bidder prior to receipt of the properly executed Contract and/or Purchase Order document by the Benton County Purchase Clerk will be at the bidder’s OWN RISK and the Benton County Board of Supervisors will not be liable for such action.
The county reserves the right to utilize “anti-sniping” for reverse auctions.  Anti-sniping is a tool that automatically extends the bid time for a reverse auction by five (5) minutes if a vendor places a bid in the final five (5) minutes of the reverse auction.  The anti-sniping effect will auto extend the reverse auction bid time any time a bid is placed in the last five (5) minutes of the reverse auction and can auto extend the reverse auction multiple times until the bidding on the reverse auction ends.
All bids submitted must be honored for a minimum of 90 days after the reverse auction date to allow proper time for the Board to evaluate the proposals, make an award decision, and initiate the Purchase Order process.
Upon delivery and acceptance of the equipment by Benton County, and upon receipt of an invoice, Benton County shall remit payment in full within 45 days.
***** CAUTION- SEALED BID IDENTIFICATION INFORMATION MUST BE SHOWN AS FOLLOWS *****
2020 NEW TRUCK MOUNTED, 20 CUBIC YARD REAR LOADER BODY
BENTON COUNTY BOARD OF SUPERVISORS
190 RIPLEY AVENUE – P.O. BOX 218
ASHLAND, MS 38603
 
ANY SEALED BIDS NOT ADDRESSED AS SHOWN ABOVE MAY BE REJECTED