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NOTICE TO BIDDERS
 
Notice is hereby given that sealed bids will be received either electronically at https://lafayettecsdgovla.tylerportico.com/va/vendor-access/registration, mailed or hand carried in the office of the Purchasing Division at the Lafayette Consolidated Government Building, located at 705 West University Avenue, Lafayette, Louisiana, until 10:00 a.m. Central Time on the 29th  day of April 2025 for the following:
 
2024 or Newer Trailer Mounted Underground Puller
 
and will, shortly thereafter, be opened and read aloud in the Office of Purchasing located at 705 West University Avenue, Lafayette, LA.  Bids received after the above specified time for opening shall not be considered and shall be returned unopened to the sender.  Bidders are highly encouraged to call into the bid openings at the following phone number 337-291-5100 or may come in in person.
 
In accordance with Louisiana RS 38:2212. vendors may submit their bid electronically at the site listed above. Plans and specifications are available by electronic means. Contractors wishing to submit their bid electronically must first be registered online with Lafayette Consolidated Government as a potential supplier at the website listed above. Note that the website indicated above is available 24 hours a day seven days a week. Vendor may obtain an electronic copy of the bid documents from the Office of Purchasing by calling (337) 291-8071 or by emailing Heather Kestler at [email protected].
 
Vendors submitting bids electronically are required to provide the same documents as vendors submitting through the mail or by hand delivery. These items include, but are not limited to the Bid form. Dealer’s License and Bid Security.  If a certified check or cashier’s check is submitted as the bid security, electronic copies of both the front and back of the check shall be included with the electronic bid. Vendors are requested to send the original documents of bids received electronically to Lafayette Consolidated Government  as soon as possible.
 
Bids must be signed in accordance with LRS Title 38:2212(B)5.  A Corporate Resolution authorizing the person signing the bid is required to be submitted with bid.  Failure to submit a Corporate Resolution with the bid shall be cause for rejection of bid.
 
Copies of the bidding documents are available at the Purchasing Office located at 705 West University Avenue, Lafayette, LA   70506.  Telephone number (337) 291-8071 (Attn: Heather Kestler). Bidding documents shall be available until twenty-four (24) hours before the bid opening date.
 
Bidder must be properly licensed in accordance with LA RS 32:1254 and must include valid copy of said dealer’s  license in the bid submitted in accordance with LA 38:2212.8.
 
Each bid shall be accompanied by a certified check, cashier’s check in the amount of $500.00, or bid bond payable to the Lafayette Consolidated Government, the amount of which shall be five percent (5%) of the base bid plus additive alternates.  If a bid bond is used, it shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A-Rating in the latest printing of the A.M. Best’s Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders’ surplus as shown in the A.M. Best’s Key Rating Guide, or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents.  The bid bond shall be issued by a company licensed to do business in Louisiana and countersigned by a person who is under contract with residing in this state.  The certified check, cashier’s check, or bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the contract documents within ten (10) days.
 
No bidder may withdraw his bid for at least forty-five (45) days after the time scheduled for the opening of bids. Each bid shall be submitted only on the quotation form provided with the specifications.
 
Bids will be evaluated by the Purchaser based on the lowest responsible and responsive bid submitted which is also in compliance with the bid documents.  The Lafayette Consolidated Government reserves the right to reject any and all bids for just cause in accordance with LA R.S. 38§2214.B.
 
The Lafayette Consolidated Government strongly encourages the participation of DBEs (Disadvantaged Business Enterprise) in all contracts or procurements let by the Lafayette Consolidated Government for goods and services and labor and material.  To that end, all contractors and suppliers are encouraged to utilize DBEs business enterprises in the purchase or sub-contracting of materials, supplies, services and labor and material in which disadvantaged business are available.  Assistance in identifying said businesses may be obtained by calling 291-8410.
 
PURCHASING DIVISION
                                                            Lafayette Consolidated Government
 
PUBLISH DATES: 4/9, 4/13
DPR # 993164