Pointe Coupee Parish Police Jury
Request for Proposals
Audit Services
 
The Pointe Coupee Parish Police Jury is soliciting proposals from qualified firms of certified public accountants to audit the financial statements of the Police Jury for the year ending December 31, 2016.
 
The audit firm selected will be required to determine if the financial statements of the Police Jury are in accordance with generally accepted accounting principles (GAAP), the Governmental Accounting Standards Board (GASB), the provisions of the U.S. Office of Management and Budget (OMB) Circular A- 133: Audits of States, Local Governments, and Non-Profit Organizations, and OMB Circular A-87:  Cost Principles for State, Local, and Indian Tribal Governments.
 
The contract resulting from this RFP is intended to be effective for the audit of December 31, 2016 financial statements of the Police Jury.  The Police Jury reserves the right to cancel and terminate any contract resulting from this RFP due to any of the following: 1) Failure by the audit firm to complete the audit in a timely manner, 2) should the terms of the contract conflict with State, Local, or Federal laws and regulations, or 3) any other breach of the contract by the audit firm. The contract may be renewed, upon the mutual written agreement of the parties.
 
The final decision of the selection of the firm to conduct the audit will be made by the Police Jury. The final agreement will be in the form of a written contract following the standard engagement letter used by CPA firms conducting audits in the State of Louisiana.
 
In order to be considered for selection, respondents must submit a complete reply to this RFP. Proposals should be as thorough and detailed as possible so that the Police Jury may properly evaluate the capability of the respondent to provide the required services.
 
Proposals should contain, but not be limited to, the following considerations:
 
1.       Eligibility – authorization by the State Board of Accountants to conduct audits.
2.       Company description and experience in providing the services described herein. This should include a list of similar governments to whom you currently provide audit services.
3.       A description of the work space, equipment, and estimated Finance Department staff assistance you will need in order to complete the services described herein in a timely manner.
4.       The estimated dates when the firm will be able to schedule their interim and/or final site visits.
5.       An estimated date of completion of the services described herein.
6.       A copy of the firm’s most recent peer review.
7.       An all-inclusive fee for performing this contract, including reimbursable costs.
8.       A description of the firm’s procedures for monitoring the progress of the audit and communicating that progress to the Finance Department.
9.       A list of the staff and supervisors who will work on the audit with resumes on each included.
 
Conflict of Interest
 
All respondents shall provide a clear indication of any potential or real conflicts of interest they may have with respect to the performing the services described herein.
 
All questions and correspondence should be directed to Mrs. Rebecca Mayeux, Treasurer, in writing at the above address or by calling (225) 638-9556.
 
We will look forward to receiving your proposals no later than, or before, Wednesday, January 4, 2017, by 5:00 pm CST.
 

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