Division 0 – Article 1
INVITATION
 
 
Sealed bids will be received by Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (mailing address P.O. Box 2392, Gonzales, Louisiana 70707-2392) on September 26, 2019 until 2:00 PM local time and then at said office publicly opened and read aloud for the following project:
                                                                                                                                                
ASCENSION PARISH DRAINAGE IMPROVEMENTS
Pelican Point Pkwy. Cross Drain Repair
STATEMENT OF WORK:
The project consists of rehabilitating and/or replacing subsurface drainage structures and pipe, roadway, base, curb and gutter and related items at a location on Pelican Point Parkway.
 
All Bids must be in accordance with the Contract Documents on file at the Ascension Parish Purchasing Department, 615 E. Worthey Road, Gonzales, Louisiana 70737.
 
Copies of Specifications, Bid Documents, Contract Documents and Construction Drawings for use in preparing Bids may be obtained from T. Baker Smith, LLC, 17534 Old Jefferson Highway, Suite D-1, Prairieville, LA 70769, upon payment of One Hundred Dollars ($100.00) per set made payable to T. Baker Smith, LLC or free if electronic copy requested and media provided.  Documents can be mailed to bidders with a provided shipping account number.  No refunds will be made for returned drawings.
 
Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued to anyone except a Licensed Contractor or his authorized Representatives.  In no event shall any documents for bidding be issued later than seventy-two (72) hours prior to the hour and date set for receiving bids.
 
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor's state license number and the name of the project for which the bid is submitted.  If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (P.O. Box 2392, Gonzales, Louisiana 70707), mailed certified mail and must be received no later than the date and time of bid opening.
 
Contractors desiring to bid shall submit to the Engineer, with their request for Contract Documents, contract documents deposit and evidence that they hold State License of proper classification and in full force and effect.
 
Bid security in the amount of five percent (5%) of the Total Bid must accompany each Bid, and shall be made payable to the Owner. 
 
 
The Owner reserves the right to waive any informalities or to reject any or all bids.
 
No bidder may withdraw his bid within forty-five (45) days after the actual date of opening thereof.
 
Mandatory Pre-Bid Conference will be held on Monday, September 16, 2019 as follows:
 
Ascension Parish Department of Public Works,
Large Conference Room – 10:00 AM CST (As per clock on wall in room)
42077 Churchpoint Road
Gonzales, Louisiana 70737
                 
All questions regarding this project and the bid package shall be submitted to the Purchasing Department via [email protected] by 5:00 PM on Wednesday, September 18, 2019. Responses will be coordinated with the Project Engineer and posted on the www.centralauctionhouse.com by 2:00 PM on Friday, September 20, 2019.                                                                                                                                                    
 
In addition to paper bids, electronic bids and electronic bid bonds for the followings project will be downloaded by the Ascension Parish Purchasing Department.  Electronic bids and electronic bid bonds must be submitted through www.centralauctionhouse.com prior to the electronic bidding deadline.  Beginning at 2:00 PM local time on Thursday, September 26, 2019 all bids will be downloaded.  No bids are accepted after 2:00 PM CDT
 
RS 38:2218.  Evidence of good faith; countersigning
The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the contract price of work to be done, as an evidence of good faith of the bidder.  The public entity advertising for bids for work may require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the estimated price of supplies or materials, as evidence of good faith of the bidder.
 
To address the above requirement for electronic bids Ascension Parish Government will allow electronic bids submitted via the parish approved on-line bid site to be submitted as follows:          
A copy of the bid bond must be attached to bid document submitted electronically
The original bid bond document must be received in our office no later than 48 hours after bid opening date and time (Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana (P.O. Box 2392, Gonzales, Louisiana 70707)
The bid-bond envelope must be clearly labeled as a “Bid Bond” with the project name, vendor’s name as it appears on the bid documents and address.
 
All addenda, Amendments, Letters of Clarification, and Withdrawal Notices will be posted online in addition to electronic copies being distributed.  Construction proposal information may be accessed via the internet at www.centralauctionhouse.com.   Users must click on Login and create a New User Registration to view and download drawings.  Once logged in, users must click on Ascension Parish Government to view current advertisement listings. This listing is titled “ASCENSION PARISH DRAINAGE IMPROVEMENTS – PELICAN POINT PKWY. CROSS DRAIN REPAIR.” Registered users will have access to view Project Information, submit a question concerning the project, and view the drawings.  All project specific notices are found here.  It will be the responsibility of the bidder to check for updates.  All submitted questions will be forwarded by email to the Project Manager and the Project Engineer for a response.
 
 
 
The Ascension Parish shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.
 
The Parish of Ascension reserves the right to disqualify any Bid , response to a Request for Qualifications, or Request for Proposals if it is determined that the submitting business entity is not in good standing with the Louisiana Secretary of State or is not authorized to do business in the State of Louisiana.
 
Ascension Parish Government reserves the right to reject any and all bids for just cause.
 
Ascension Parish Government
Kenny Matassa, Parish President