Notice to Proposers
 
Notice is hereby given that sealed bids will be received by the City of Baton Rouge and the Parish of East Baton Rouge Purchasing Division until 2:00 PM CST on March 18, 2025 in Room 826, of City Hall, 222 Saint Louis Street, Baton Rouge, Louisiana, 70802 for:
 
RFP 2025-04-7710 – Disaster Debris Management and Monitoring Services
 
A mandatory pre-proposal conference will be held in-person on March 6, 2025 at 10:00 AM. The mandatory pre-proposal conference will be conducted at City Hall, 222 Saint Louis Street, Baton Rouge, LA 70802 in conference room 802. Attendance at the pre-proposal conference is required to receive an award for this project.
 
Copies of the Request for Proposal may be obtained from LaPAC
(https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=102), Central
Bidding (http://www.centralauctionhouse.com) or by    email request to:
 [email protected].
 
*Note: The City-Parish has elected to use LaPAC, the state’s online electronic bid posting and Central Bidding notification system, in addition to its standard means of advertising this requirement. LaPAC is resident on State Purchasing’s website at https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm and is available for vendor self-enrollment. NOTE: This RFP is not available to submit online via Central Bidding; submissions must be mailed or hand delivered to the address mentioned in the RFP.
 
In that LaPAC and Central Bidding provides an immediate e-mail notification to subscribing bidders that a solicitation and any subsequent addenda have been let and posted, notice and receipt thereof is considered formally given as of their respective dates of posting. Though not required if receiving solicitation and addenda notices from LaPAC and Central Bidding the City-Parish will email addenda to all vendors contacting our office and requesting to be put on our office Vendor Listing for this solicitation.
 
The deadline for receiving written inquiries is March 7, 2025 at 5:00 PM CST.
 
Proposals received after the above specified time will not be considered.  Proposals will be opened immediately after proposal opening time in Room 806, of City Hall.  All interested parties are invited to be present.
 
 
 
 
 
 
 
 
Teleconference Call-in information for Public Access to RFP Opening:
 
Join by phone:
 
+1-408-418-9388 United States Toll
Access code: 263 373 080 (followed by the # button)
Alternate numbers to call if number above is not available, which may occur due to network traffic (use the same Access Code, followed by the # button):
 
United States Toll (Boston) +1-617-315-0704
United States Toll (Chicago) +1-312-535-8110
United States Toll (Dallas) +1-469-210-7159
United States Toll (Denver) +1-720-650-7664
United States Toll (Jacksonville) +1-904-900-2303
United States Toll (Los Angeles) +1-213-306-3065
 
This teleconference number will provide you with live audio access to this proposal opening. The teleconference will be live only at the noted RFP opening time on the date of RFP opening.
 
 
The right to reject any and all proposals and to waive irregularities and informalities is reserved.
 
The City of Baton Rouge and Parish of East Baton Rouge has established a Socially and Economically Disadvantaged Business Enterprise (SEDBE) program in accordance with Revised Statute RS 33:2233.4. It is the policy of the City-Parish to ensure that Eligible Business Enterprises EBE’s, certified in accordance with the Parish program, have an equal opportunity to receive and participate in parish contracts. For this project the EBR Parish Purchasing office has directed a review of the scope of work and has established a minimum EBE goal of 25% of the contract amount. All Bidders shall achieve this goal or demonstrate good faith efforts to achieve the goal. Good faith efforts include meeting this EBE goal or providing documentation demonstrating that the Bidder made sufficient good faith efforts in attempting to meet this goal. Only EBE firms certified under the Parish SEDBE Certification Program at the time of submittal of the bid will count toward this EBE goal. To be considered responsive, the apparent low bidder must submit EBE Forms 1, 1A, and 2, and Letters of EBE Certification, as appropriate within 10 days after bid opening.
 
 

Additional Notes/Requirements

A mandatory pre-proposal conference will be held in-person on March 6, 2025 at 10:00 AM. The mandatory pre-proposal conference will be conducted at City Hall, 222 Saint Louis Street, Baton Rouge, LA 70802 in conference room 802. Attendance at the pre- proposal conference is required to receive an award for this project.