THERE CAME ON TO BE HEARD AND WAS HEARD the motion of Supervisor
, which motion was seconded by Supervisor , to
adopt the following resolution, to-wit:
RE: RESOLUTION TO ADVERTISE FOR BIDS FOR PURCHASE OF VOTING MACHINES
WHEREAS, Walthall County has need of purchasing voting machines for all elections in
Walthall County, and
WHEREAS, it would be in the best interests of Walthall County, Mississippi and its people
that advertisement be made for the purchase of such voting machines.
IT IS THEREFORE, ORDERED AND RESOLVED that the Clerk of this Board be
authorized and directed to cause to be published in the Tylertown Times, in the manner provided by
law, the following notice, to-wit:

PUBLIC NOTICE
REQUEST FOR UN-PRICED TECHNICAL PROPOSALS
PHASE ONE OF A MULTI-STEP PROCUREMENT PROJECT
The Walthall County Board of Supervisors is seeking un-priced technical proposals from
qualified voting machine company/contractor to provide VOTING MACHINES WITH VOTING
TABULATION SYSTEM AND ASSOCIATED EQUIPMENT INCLUDING FIVE YEARS OF
SUPPORT AND SERVICE for use by the Walthall County Election Officials. Deadline for receipt
of un-priced technical proposals is 2:00 p.m. CST on September 12, 2023. The Bid File Number is
2023-0915.
Pursuant to MS Code 31-7-13 and House Bill 1109, this equipment will be procured through
a multi-step procurement process, including a Reverse Auction. In Phase One, un-priced technical
proposals are evaluated for potential acceptability based upon pre-determined criteria. In Phase Two,
only those bidders whose technical proposals are determined acceptable shall be invited to provide
priced bids for consideration. The Reverse Auction is tentatively scheduled for September 15, 2023
at 10:00 am. Walthall County encourages vendor participation in this multi-step process. Complete
instructions are provided in the specifications package.
The specification package and instructions for submission of un-priced technical proposals may be
obtained by visiting the
website Central Bidding at
www.centralbidding.com
or by contacting
Hannah Bourgeois Turner, Purchasing Agent by email, [email protected]
Proposals may be submitted via electronic or paper delivery means.
Paper delivery shall be to the
Walthall County Purchasing Department
PO Box 351
Tylertown, Mississippi 39667
Late or incomplete proposals will not be considered. Modifications will not be considered after the
closing date and time.
The following criteria shall be used to evaluate un-priced technical proposals:
1. Compliance with Request for Proposals/Bids submission requirements;
2. Response to Technical Specifications of Equipment or Services required;
3. Demonstrated experience, ability and resources of the vendor to provide Equipment or

Services required;
4. Warranty, maintenance and support services;
Walthall County reserves the right to conduct oral or written discussions of the un-priced
technical proposals. Bidders may designate those portions of the un-priced technical proposals which
contain proprietary data they wish to remain confidential. The item or service procured shall be
furnished in accordance with the bidder's technical proposal and shall meet the requirements of the
request for proposals/bids.
The Walthall County Board of Supervisors reserves the right to determine responsible
proposing companies, responsive and most advantageous proposal(s), invite bids from multiple
bidders, reject any and all proposals or bids and waive minor informalities in the proposal and bid
process. Walthall County reserves the right to award a contract to the bidder(s) believed most
advantageous to Walthall County, price, date of delivery and other factors considered.