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NOTICE TO CONTRACTORS
04/09/2025
 
 
The Vidalia Port Commission will receive sealed Bids for the construction of the following project at the Engineer’s Office located at 6885 Hwy. 84, Ferriday, LA  71334 until 1:00 p.m. Central Time on Thursday, May 8, 2025 , at which time and place bids will be publicly opened and read.  No bids will be received after the above date and time.
  
VIDALIA PORT EXPANSION
INSTALLATION OF GRAIN STORAGE EQUIPMENT
STATE PROJECT NO. H.013123 (321)
Concordia Parish, LA
                                                                                                                                                                                                               
                                                                                                                                                                               
               TYPE OF CONSTRUCTION: Heavy Construction
 
               CONTRACTING AGENCY:    Vidalia Port Commission
112 Front Street, Suite B
Vidalia, LA  71373
 
               ESTIMATED COST:               $2.34M
 
                PROPOSAL GUARANTY:     5% of the Amount of Bid
                                                                   Payable to Vidalia Port Commission
 
              ENGINEER:                            Bryant Hammett & Associates, LLC
                                                              6885 Hwy. 84, Ferriday, La  71334
                                                              (318)757~6576
 
Bids must be submitted on the forms provided by the Contracting Agency, must be prepared in accordance with Section 2 of the 2018 Edition of the Louisiana Department of Transportation and Development, Office of Multimodal Commerce, General Provisions and must include all the information required by the bid form. Bid forms are available from the Engineer and will not be issued later than 24 hours prior to the time set for opening the bids.  Each bid shall include a proposal guarantee in an amount not less than specified above.
 
The contract will be awarded to the lowest responsible bidder without discrimination on grounds of race, color, sex or national origin.  Disadvantaged businesses will be afforded full opportunity to submit bids.
 
A Non-Mandatory Pre-Bid Conference will be held on Tuesday, April 22, 2025 at 1:00 p.m., at the Engineer’s Office, located at  6885 Hwy. 84, Ferriday, LA  71334.
 
Each bona fide bidder must be registered with the Engineer and obtain Bid Documents from the Engineer in order to submit a bid.  The Bidding documents may be requested by email at [email protected], or calling (318)757.6576, upon payment of $250.00.  In accordance with R.S. 38:2212(D), deposits on the first set of documents furnished to bona fide prime bidders will be fully refunded upon return of the documents, deposits on any additional sets will be refunded less the actual costs of reproduction.  Refunds will be made upon return of the documents if within ten days after receipt of bids.  Refunds will be given on the first set of documents furnished to bona fide prime bidders upon return of the clean, unmarked documents no later than ten days after receipt of bids in accordance with LSA R.S. 38:2212(e). 
 
Prime Bidders may also obtain an electronic set of bidding documents in pdf. format, contractors are responsible for reproduction/printing.  There is no fee for the electronic set of bidding documents.   Contractors desiring to bid shall provide evidence that they hold an active State License of proper classification and in full force and effect. 
 
The award of a contract, if awarded, will be made to the lowest qualified bidder whose proposal complies with all requirements prescribed within 45 calendar days after opening proposals.  However, when the contract is to be financed by bonds which are required to be sold after receipts of bids, or when the contract is to be financed in whole or part by federal or other funds not available at the time bids are received, the time will not start until receipt of federal and/or state concurrence or concurrence of the other funding source.  Award will be within 30 calendar days after the sale of bonds or receipt of concurrence in award from federal and/or state agency or other funding source.  The successful bidder will be notified by letter mailed to the address shown in the proposal that the bidder is awarded the contract.
 
The award of a contract for projects financed either partially or entirely with State bonds will be contingent on approval by the State Bond Commission.
 
On projects involving federal funds the award of contract will also be contingent upon concurrence by the appropriate federal agency.
 
On projects involving state funds the award of contract will also be contingent upon concurrence by the appropriate state agency.
 
The right is reserved to reject bids and waive informalities.
 
Mr. Bryant Killen, Port Director
VIDALIA PORT COMMISSION

Publication:  Concordia Sentinel
 April 9, 2025, April 16, 2025 & April 23, 2025

Additional Notes/Requirements

Estimated Cost $2.34M