NOTICE OF INVITATION TO BID
TURNKEY ELECTION SYSTEM
 
The Jefferson Davis County Board of Supervisors will receive un-priced solicitations to pre-qualify vendors for the purpose of purchasing a turnkey election system (voting machines & related equipment) until 11:00 a.m. (CST) on Monday, August 15, 2022.  Un-priced solicitations may be submitted by sealed envelope or electronic submittal and must include an email address for the vendor.  Sealed envelope solicitations should be addressed to the Purchase Clerk via delivery to 2426 Pearl Avenue or mailed to P. O. Box 1317, Prentiss, MS  39474.   Electronic submittals may be made at www.centralbidding.com.  For any questions relating to the electronic submittal or reverse auction process, please contact Central Bidding at 1-225-810-4814.  The equipment offered shall be according to specifications on file in the office of the Jefferson Davis County Board of Supervisors.  Specifications are also available through Central Bidding at www.centralbidding.com.
 
All sealed un-priced solicitations must be received by the Purchase Clerk prior to or by the acceptance date and time as stated above.  All un-priced solicitations must be sealed and clearly marked on the outside of the envelope with “Un-priced Solicitation for Turnkey Election System”.
 
Submissions will be evaluated and vendors submitting acceptable proposals will be invited via email to submit priced bids through a reverse auction.  Each vendor shall be required to ensure the delivery and receipt of its sealed and/or electronic un-priced solicitation. Late or incomplete solicitations will not be considered.  Modifications will not be considered after the closing date and time.
 
Priced bidding will be held by an electronic reverse auction on Wednesday, August 17, 2022 from 10:00 a.m. to 11:00 a.m. (CST). Reverse auction bids can be submitted at www.centralbidding.com. Alternatively, written priced bids shall be sealed and clearly labeled on the outside of the envelope “Turnkey Election System” and hand-delivered to the Purchase Clerk’s Office at 2426 Pearl Avenue, Prentiss, MS 39474 between the hours of 10:00 a.m. and 11:00 a.m. (CST) on Wednesday, August 17, 2022 and will be included in the “live” reverse auction.
 
The Jefferson Davis County Board of Supervisors reserves the right to utilize “anti-sniping” for reverse auction.  Anti-sniping is a tool that automatically extends the bid time for a reverse auction by fifteen (15) minutes if a vendor places a bid in the final five (5) minutes of the reverse auction.  The anti-sniping effect will auto-extend the reverse auction bid time any time a bid is placed in the last five (5) minutes of the reverse auction and can auto-extend the reverse auction multiple times until the bidding on the reverse auction ends.
 
The Jefferson Davis County Board of Supervisors reserves the right to reject any and all bids submitted and to waive informalities. 
 
                                                                        /s/Janice Bridges
                                                                        __________________
                                                                        Janice Bridges, Purchase Clerk
                                                                        Jefferson Davis County