NOTICE TO BIDDERS
11/13/24
 
Notice is hereby given that sealed bids will be received for the Town of Vidalia (Owner/Buyer), for the project described as follows:
 
Town of Vidalia
Grain Storage Equipment
  
Notice is hereby given that bids for the Town of Vidalia (Owner), will be received by the Engineer located at 6885 Hwy. 84, Ferriday, LA  71334 no later than 10:30 a.m. on Tuesday, December 3, 2024 (Local Time) at which time bids will be publicly opened and read aloud.  Any bids submitted after this date and time will not be considered.  
The Project consists of procuring grain storage equipment for the Port of Vidalia. 
The Electronic Bidding Documents may be requested via email at [email protected], or by calling (318)757-6576.   Contractors are responsible for reproduction/printing of the electronic Bidding Documents.  Bidding documents are also available in electronic form and can be downloaded from the  designated website: http://www.centralbidding.com, Louisiana Agencies, under Bryant Hammett & Associates, LLC.  Prospective Bidders are urged to register with http://www.centralbidding.com website as a plan holder, or with the Engineer, even if Bidding Documents are obtained from a plan room or source other than the designated website in either electronic or paper format.  The designated website will be updated periodically with addenda, lists of registered plan holders, reports, and other relevant information to submit a project bid.  All official notifications, addenda, and other Bidding Documents will be offered through the designated website.  Prospective Bidders are solely responsible for obtaining the most up-to-date bidding Documents from the designated website, or by contacting the Engineer.  Printed sets of construction documents can be obtained from Bryant Hammett & Associates (318-757-6576) in pdf format or via mail.  Printed sets require payment of $200 dollars per set.  Documents can be mailed to bidders for an additional 15.00 per set.  In accordance with R.S. 38:2212(D), deposits on the first set of documents furnished to bona fide prime bidders will be fully refunded upon return of the documents, deposits on any additional sets will be refunded less the actual costs of reproduction.  Refunds will be made upon return of the documents if within ten days after receipt of bids.  Refunds will be given on the first set of documents furnished to bona fide prime bidders upon return of the clean, unmarked documents no later than ten days after receipt of bids in accordance with LSA R.S. 38:2212(e).  Neither the Owner nor Engineer will be responsible for Bidding Documents, including addenda, if any, obtained from sources other than the Engineer or designated website.  
Bidders may submit bids electronically, via email to the Engineer at [email protected] and [email protected] or through the central bidding website.  Electronic bids must be received before the date and time listed above.  Any Electronic bid received after this time and date will not be considered. Bidders submitting bids electronically are required to provide the same documents as bidders submitting through the mail, delivery, or in person.  These items include but are not limited to the Bid Form and Corporate Resolution.  Regardless of the bid results, the bidder will have 48 hours from the opening of the bids to provide the original bid documents.  If a bidder fails to provide the original hard copies of these documents within 48 hours of the bid opening, their bid shall be considered nonresponsive. The Town of Vidalia and the Engineer will not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.  Original bid documents shall be addressed to the Engineer located at 6885 Hwy. 84, Ferriday, LA  71334, and must be received 48 hours after bid opening, if not, the bid will be considered nonresponsive.
The Owner cannot waive any informalities on the bid form.  The Owner reserves the right to reject any and all bids in accordance with the Public Bid Law.
 
The contractor may withdraw a bid by affidavit within 48 hours of the bid opening in  accordance  LA R.S.  38§2214.C;  for patently obvious,  unintentional  and substantial mechanical,  clerical or  mathematical errors. 
 
The Bids will remain subject to acceptance for forty-five (45) days after the Bid opening, or for such longer time that Bidder may agree to in writing upon request of Owner.
                                
Town of Vidalia
Buz Craft, Mayor
Publication:       The Concordia Sentinel
Dates:                  November 13, 2024                                                             
                            November 20, 2024